Accounting Coordinator, Advancement Administration (Hybrid) - University Advancement

Scheduled Hours
37.5

Position Summary
University Advancement (UA) Finance manages non-compensation budgets and transactions for the department, as well as providing information and support to internal and external stakeholders. This position provides a wide range of financial services for University Advancement including financial transaction processing, supplier statement research and reconciliation, expense report review, and related financial activities. The Accounting Coordinator will be part of a team that ensures UA is following all WashU policies and procedures in these areas.

Job Description

Primary Duties & Responsibilities:

• Process online documents in Workday, such as purchase orders, change orders, supplier invoice requests, expense reports, internal service delivery documents, supplier invoices, journals, and cash sales deposits. Ensure expenditures follow policy and are accurately entered and approved.
• Serve as a primary point of contact and resource for assistance with finance services, providing professional and courteous customer service to departments supported by UA Finance. Act as liaison between the department, suppliers, and central area functions such as Accounts Payable, Resource Management, and General Accounting.
• Assist with analysis of department revenue and expenditures and preparation of financial reports as assigned. Monitor account balances, maintains open encumbrances and processes journals as needed. Assist with fiscal year end close.
• Continually look for opportunities to improve workflow efficiency and accuracy of transactions. Provide feedback on UA financial processes and systems.
• Ensure consistency of accounting practices and adherence to university policies and procedures. Maintain a thorough up to date knowledge of policies and procedures, including the University's statement of internal controls.
• Complete special projects as assigned.
• Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• Ability to travel across campuses, as needed

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:
High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses :
No specific certification/professional license is required for this position.

Work Experience:
Accounting, Business, Administrative Support (3 Years)

Skills:
Not Applicable

Driver's License:
A driver's license is not required for this position.

More About This Job

• Demonstrated ability to modify one's own behavioral style to interact successfully with UA staff in a fast-paced environment, sometimes under pressure, and respond to their needs with a high level of professionalism.
• Service-oriented communicator who is a true team player actively invested in the mission of UA Finance and ensuring its goals are met.
• Ability to manage and prioritize multiple tasks and deadlines while maintaining a high level of attention to detail; ability to manage high volume workload efficiently.
• Previous experience in a university setting is preferred.

This position does have a hybrid work schedule.

This position is located in St. Louis, MO and the targeted hiring range for this position is $21.17 - $24.50 per hour.

Preferred Qualifications

Education:
Bachelor's degree

Certifications /Professional Licenses :
No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:
Accounting/Bookkeeping (4 Years)

Skills:
Accounting, Accounting Journal Entries, Accounts Payable (AP), Analytical Thinking, Communication, Confidentiality, Customer Service, Deadline Management, Detail-Oriented, Error Correction, Financial Transactions, High Volume Processing, Invoices, Meeting Organization, Microsoft Office, Multitasking, Problem Resolution, Problem Solving, Service Oriented, Sound Judgment, Workday Software, Work Efficiency, Working Independently

Grade
G08-H

Salary Range
$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email View email address on click.appcast.io or call the dedicated accommodation inquiry number at View phone number on click.appcast.io and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
  
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  
• Take advantage of our free Metro transit U-Pass for eligible employees.
  
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
  

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
  

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
  
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
  

For policies, detailed benefits, and eligibility, please visit:

EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.