Executive Assistant, Business Affairs

Executive Assistant, Business Affairs

46558 Los Angeles, CA, US, 90038 Administrative Los Angeles Full-Time On-Site On a mission to unleash the power of content… you in? We've got the brands, we've got the stars, we've got the power to achieve our mission to entertain the planet – now all we're missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Overview: This LA-based in-office position provides high-level administrative and operational support to members of the Business Affairs team for Paramount Television Studios. This role ensures the smooth functioning of SVP, VP and Associate Counsel by managing schedules, coordinating communications between internal departments and external key collaborators, and assisting with legal and business documentation in a professional manner at all times. While this role regularly interfaces with creative areas of the business, it is not a creative position; it is a highly administrative role within Business Affairs.

Responsibilities include, but not limited to:

• Manage calendars, prioritize meetings, and coordinate communications across varying internal departments and external partners.
• Screen and respond to calls/emails; draft, review, and manage correspondences, including memos and meeting agendas.
• Schedule internal and external meetings, including with agents and external legal teams.
• Support BA team in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups.
• Anticipate executive needs and proactively resolve scheduling conflicts or operational bottlenecks.
• Assist BA team by updating internal deal trackers and supporting the workflow of information to internal and external teams on a timely basis, including managing key documents for specific projects, and preparing and reviewing deal documents, as needed, including obtaining signatures.
• Research and prepare materials and charts for specific projects, including drafting letters.
• Maintain organized filing systems (digital) for contracts and sensitive materials and pull documents upon BA request.
• Prepare and track expense reports.
• Coordinate IT setup and logistics for meetings and team events.
• Assist with department initiatives and cross-functional projects.

Basic Qualifications: 2+ years of administrative experience supporting senior executives; entertainment industry experience strongly preferred. Proficiency in Microsoft Office Suite and Google Suite; familiarity with DocuSign and contract management tools. Proven ability to manage databases and electronic filing systems.

Additional Qualifications: Bachelor's degree or equivalent experience preferred. Fantastic organizational and time-management skills. Proficient written and verbal communication; ability to draft professional correspondence. High level of discretion and confidentiality. Ability to multitask and prioritize in a fast-paced environment.