Administrative Assistant II

Job Posting Title Administrative Assistant II Agency 800 OKLA. CAREER AND TECHNOLOGY EDUCATION Supervisory Organization Family & Consumer Sciences Education Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $35,576.30 - $38,273.32 Job Description Recruitment Announcement This position is available with the Oklahoma Department of Career and Technology Education. Job Title: Administrative Assistant II Job Code: E17B Department/Area: Family and Consumer Sciences Education FLSA Classification: Non-Exempt Payband: 7 Summary Support the Family and Consumer Sciences (FCS) Education Division by performing administrative duties to ensure office operations are accurate, efficient, and deadlines are met. The position requires commitment to continuous improvement and the ability to analyze data to identify improvement opportunities. Education and Experience Required: High school diploma or equivalency. One-year related experience or an equivalent combination of education and experience. Computer/keyboarding skills with knowledge of Microsoft Office suites, internet, basic financial management. Must be able to simultaneously manage multiple projects. Essential Duties and Responsibilities Provide excellent customer service to internal and external stakeholders. Manage phone calls, files, correspondence, reports, and databases. Process requisitions, order supplies, and reconcile purchase card balances monthly. Coordinate travel requests, registrations, and arrangements for meetings, conferences, and site visits. Maintain and update the divisional website and homepage. Follow agency procedures and identify opportunities for process improvement. Assist with Family, Career and Community Leaders of America (FCCLA), Career Tech Student Organization (CTSO) events and conferences. Salary and Benefits $34,576.30 - $38,273.32 The state provides a benefit allowance to help you pay for insurance premiums which include health, dental, life, and disability insurance. The amount of your allowance, $9,051.60 - $21,942.72, is determined based upon the dependents you choose to include in health coverage. State paid teacher’s retirement pension and flexible benefits plan Vacation leave and 15 days sick leave and 11 paid holidays Employee assistance program and flex-time work schedule options Total salary and benefits package valued at $47,904.61 - $64,771.02. Management Responsibility No management responsibilities. Communication Skills Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees. Ability to communicate ideas and concepts to other employees. Mathematical Skills Ability to calculate simple mathematical equations as applicable (for example: add, subtract, multiply and divide). Reasoning Skills Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables. Licenses, Certificates, Registrations Microsoft Office Certifications (e.g., excel, word, access) preferred. Valid driver’s license required. Physical Demands Ability to lift 50 pounds with or without reasonable accommodation. Work Environment Position officed on-site at CareerTech in Stillwater, OK. May require occasional travel and overnight stays. Hiring contingent upon successful completion of background check. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and requirements of personnel. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment. Visit the webpage for additional details and information on how to apply.