Appointment Coordinator

Careerscape is supporting a client opening for a Remote Entry-Level Appointment Coordinator. This role focuses on scheduling appointments, managing calendars, coordinating communications, updating records, and ensuring clients and internal teams receive timely scheduling support.

This is an excellent opportunity for someone who is organized, detail-oriented, and interested in building a career in administration, operations, customer service, or office coordination.

The Appointment Coordinator will work closely with clients, internal departments, and management to coordinate appointments, resolve scheduling conflicts, maintain accurate records, and support daily business operations in a fully remote environment.

This role is ideal for candidates interested in scheduling, administrative support, customer coordination, or operations.

Responsibilities

• Schedule and confirm appointments with clients and internal teams
• Manage calendars and coordinate meeting availability
• Communicate appointment updates via phone, email, and chat
• Resolve scheduling conflicts promptly and professionally
• Maintain accurate appointment records and documentation
• Update CRM systems and internal databases
• Prepare daily scheduling reports and summaries
• Coordinate follow-up appointments and reminders
• Assist with onboarding and training schedules when needed
• Provide excellent customer service and administrative support
• Maintain confidentiality of customer and company information
• Perform additional administrative and coordination duties as assigned

Requirements

• High school diploma or equivalent required
• Associate's or Bachelor's degree in Business Administration, Communications, Management, or a related field preferred
• 0–2 years of experience in administration, customer service, scheduling, office support, or related roles
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• High attention to detail and accuracy
• Proficiency with Microsoft Office, Microsoft Excel, Google Workspace, and calendar management tools
• Ability to work independently in a remote environment
• Strong time management and problem-solving skills
• Professional, dependable, and customer-focused mindset

Benefits

• Fully remote work flexibility within the United States
• Competitive entry-level compensation
• Medical, dental, and vision insurance
• Paid time off, holidays, and sick leave
• 401(k) retirement savings plan
• Paid training and onboarding
• Career growth into Operations Coordinator, Office Manager, Executive Assistant, Customer Success Coordinator, or Administrative Manager roles
• Performance-based bonuses
• Professional development and certification assistance
• Collaborative and supportive remote work environment

Job Type: Full-Time | Work Type: Remote | Industry: Healthcare | Experience: Entry