Project Coordinator III

Project Coordinator III – Program Operations Location: Remote (U.S.) | Atlanta, GA; San Diego, CA; or Los Angeles, CA preferred Experience: 3-5+ Years Travel: Approximately 2-3 trips annually Position Overview We are seeking a detail-oriented Project Coordinator III to support a nationwide small business accelerator program that provides entrepreneurs with access to business software, coaching, educational workshops, and networking opportunities. This role will focus on project coordination, program operations, data reporting, and cross-functional collaboration to ensure program activities, timelines, and deliverables stay on track. The ideal candidate has 3-5+ years of hands-on project or program coordination experience, strong organizational skills, and proficiency with Google Workspace. Key Responsibilities Project & Program Coordination Develop and maintain project schedules, workback plans, timelines, and deliverable trackers. Coordinate multiple program initiatives simultaneously, ensuring deadlines and milestones are met. Track action items, follow up with stakeholders, and proactively identify outstanding tasks or potential delays. Organize meetings, manage calendars, coordinate resources, and maintain project documentation. Support the planning and execution of program activities, including onboarding, workshops, and events. Data Tracking & Reporting Track program performance metrics, including participant engagement, product adoption, attendance, and survey responses. Utilize Google Sheets and other Google Workspace applications to maintain trackers, reports, and program documentation. Collaborate with data analysts to collect, validate, and organize program information. Prepare monthly program reports, presentations, and performance summaries for internal stakeholders. Maintain accurate records and ensure reporting deadlines are consistently met. Cross-Functional Collaboration Partner with internal teams, including Marketing, Social Media, Analytics, and Program Operations, to coordinate deliverables. Facilitate communication between team members, stakeholders, and external partners. Support operational processes and help improve team efficiency, organization, and execution. Assist with coordinating virtual workshops, guest speakers, and program logistics. Participant Support & Event Coordination Manage shared email inboxes and respond to inquiries from small business program participants. Coordinate with appropriate internal teams to resolve participant questions and support requests. Support participant onboarding, communications, and ongoing program engagement. Assist with planning in-person networking events, workshops, and graduation celebrations. Coordinate event logistics, attendee tracking, scheduling, and travel arrangements as needed. Required Qualifications 3-5+ years of experience in project coordination, program coordination, project management, or a related operational role. Demonstrated ability to manage project schedules, workback plans, deadlines, and multiple simultaneous deliverables. Strong proficiency with Google Workspace, particularly Google Sheets and Google Slides. Experience tracking data, maintaining reports, and preparing project or program updates. Strong organizational skills, attention to detail, and ability to manage competing priorities. Experience collaborating with cross-functional teams and coordinating multiple stakeholders. Strong written and verbal communication skills. Ability to work independently in a remote environment while maintaining accountability and consistent follow-through. Preferred Qualifications Experience supporting accelerator programs, educational initiatives, community programs, or customer-facing operations. Background in program operations, event coordination, or workshop management. Experience managing shared inboxes, participant communications, or customer inquiries. Familiarity with KPI tracking, survey reporting, and program performance measurement. Experience working with marketing, analytics, or business operations teams. #J-18808-Ljbffr Catapult Solutions Group