Secretary IV

Job Title

Provide secretarial support services to the department head and other staff members. Facilitate the efficient operation of the departmental administrative services.

Qualifications:

Education/Certification: High school diploma or equivalent

Special Knowledge/Skills: Excellent organizational skills

Excellent computer skills in keyboarding, word processing, spreadsheets and file maintenance

Excellent interpersonal and communication skills, both written and verbal

Ability to work on several tasks at the same time

Ability to meet schedules and deadlines

Basic math skills

Experience: Four years of secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Facilitate efficient operation of the department in coordination with the department manager

Organize and manage the routine work activities in the department

Prepare correspondence, forms, reports, etc., for the department head and other department staff members using a computer

Assist in compiling information for preparing various reports for the department

Maintain office equipment and supplies for the department

Receive incoming calls, take reliable messages, and route all to appropriate staff

Receive, sort, and distribute mail and other documents to department staff members

Maintain departmental files, including financial and contractual files

Maintain a schedule of appointments and make travel arrangements for department staff

Maintain conference room calendar

Maintain confidentiality of information

Perform routine bookkeeping tasks, including simple math operations for the department

Follow all rules, regulations, and policies of Plano ISD and follow directives from supervisor

Follow attendance policy as assigned by supervisor

Perform other functions that may be assigned by the Administration and/or supervisor

Equipment Used: Uses computer, printer, copier, calculator, and fax

Working Conditions:

Mental Demands: Reading; ability to perform basic math; ability to communicate effectively (verbal and written); ability to operate computer; maintain emotional control under stress

Physical Demands/Environmental Factors: Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds