AP Specialist

Accounts Payable Clerk

Seeking a detail-driven and reliable Accounts Payable Clerk to manage vendor payments, invoice processing, and reconciliation tasks. This role is essential to maintaining accurate financial records and ensuring timely payments.

Responsibilities

• Process daily vendor invoices and ensure accurate coding and entry
• Manage ACH, check, and credit card payments to suppliers
• Work with vendors to resolve discrepancies on invoices.
• Respond to vendor inquiries regarding payment status and billing issues
• Support the month-end close by preparing AP reports and reconciling outstanding payables
• Reconcile the company credit card monthly
• Reconcile petty cash
• Maintain up-to-date vendor records and payment history
• Collaborate with internal departments to ensure invoice accuracy
• Assist with department reporting
• Assume a proactive role in always protecting company assets

Requirements

Qualifications

• High school diploma or equivalent required
• Associate's degree in accounting or business preferred
• 2–5 years of experience in Accounts Payable, bookkeeping, or similar financial role
• Blackbaud ERP system experience preferred
• Ability to handle sensitive financial data with confidentiality
• High level of accuracy when keying numbers.
• Excellent written, verbal, and interpersonal skills to effectively work with individuals both inside and outside of the company.
• Proficiency in use of MS Office (Word, Excel, Outlook).