Office Assistant

Office AssistantAFT Headquarters - WASHINGTON, DC 20006OverviewSalary Range $20.00 - $25.00 Hourly Level Experienced Position Type Part TimeDescriptionJob purpose Reporting directly to the Office Administrator, the Office Assistant supports the administrative functions of the DC office and may serve as the backup for DC office receptionist. This is a part time (10-15 hours a week), temporary position not to exceed past December 18th.Position summary The Office Assistant is responsible for general administrative services tasks within the DC national headquarters office environment. The Office Assistant works closely with the Office Administrator in ensuring that all necessary office administrative and clerical functions are supported to achieve a high level of productivity and internal customer satisfaction within AFT.Duties and responsibilitiesAssure proper handling of reception services: Adding guests to the visitor log, greeting guests, answering phone calls, and managing incoming packages and mail.Direct phone calls and voicemails to the appropriate departments.Manage AFT's info@ email address – receiving emails and drafting and sending both internal and external email responses.Office & Facilities ManagementAssign on-site employees to appropriate offices and desks.Ensure the DC office remains a clean and clutter-free office space.Oversee key FOBs and coordinate directly with building management, maintenance personnel, and service providers on facility matters.Oversee key FOBs and liaise with building management and service providers as needed.Supplies & KitchenMaintain office and kitchen supplies.Ensure the kitchen is clean and well-stocked.Administrative SupportPerform general office duties such as email management, preparing and processing forms, expense reports, and filing/retrieving corporate documents.Perform copies and scans as needed.Compose and create documents or spreadsheets as needed.Employee Lifecycle SupportAssist with onboarding administrative duties, such as issuing laptops to new employees.Facilitate laptop replacements and loaners.Assist with offboarding administrative duties, such as the return of laptops and other equipment.Problem Solving & TeamworkIdentify and resolve problems within established guidelines.Work effectively as a team member but also independently, taking the initiative and demonstrating a positive, customer service oriented, can-do spirit.This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.QualificationsQualificationsPrevious administrative support experience.Excellent administrative management, verbal and written communication, and organizational skills.A customer service focusAbility to multitask with a calm demeanor.Computer competencies in Microsoft Office 365 (SharePoint, OneDrive, and Teams in addition to Microsoft Outlook, Excel, Word, and PowerPoint).Knowledge of, or readiness to learn standard office procedures and practices including business correspondence, filing, and the operation of office equipment;Must be a team player and be customer service oriented to communicate effectively and professionally with visitors and AFT staff, and to aspire towards continuous improvement of and efficiency within AFT services and systems the coordinator works with.Organized, detail-oriented, and demonstrated commitment to high-quality professional work.Previous knowledge and/or willingness to become knowledgeable about the programs and activities of American Farmland Trust.Courteous, enthusiastic, and outgoing personality.Education & ExperienceMust be either an undergraduate or graduate student to applySome previous experience in a similar administrative position with a similar level of responsibility required.Working conditions/TravelThis job operates at AFT's DC office. This role routinely uses standard office equipment such as computers, and phones. It is not a remote work role.No travel is required for this position.Direct reports This position has no supervisory responsibilities.CompensationThis position offers an hourly rate of:Undergraduate students: $20–$23/hourGraduate students: $23–$25/hourHours: 10–15 hours per weekSchedule: Flexible scheduling within the 10-15 hour weekly commitment; however, candidates should be able to maintain a fairly consistent schedule from week to week. Daily hours may vary.Both undergraduate and graduate students are encouraged to apply.Why you should applyBe a part of a purpose-driven, committed, knowledgeable, high-performing, experienced and fun teamA diverse and inclusive work environmentA cause and mission you can be proud ofTimeline To be considered, applicants must submit a resume, a cover letter explaining why they are the right fit for both AFT and this role and complete all screener questions. Applications will be reviewed on a rolling basis and accepted until the position is filled.