Finance & Operations Analyst

About Us Harlem Grown is an independent, 501(c)(3) non‑profit organization whose mission is to inspire youth to lead healthy and ambitious lives through mentorship and hands‑on education in urban farming, sustainability and nutrition. We operate local urban farms, increase access to and knowledge of healthy food for Harlem residents, and provide farm‑based development programs to Harlem youth. Founded in 2011 by Tony Hillery with one school partnership, one urban farm and an idea to help Harlem children, today Harlem Grown's farms and greenhouses are used as classrooms and as venues to cultivate a connection to the environment and food among young people. Harlem Grown operates 14 urban agricultural sites featuring soil‑based urban farms, hydroponic greenhouses, and a mushroom chamber. All of our sites are located between 122 nd and 152 nd Streets in Central Harlem, Manhattan. Our Programs Harlem Grown cultivates deep community roots by growing fresh food, strong youth, and lasting relationships. We meet children where they live, learn, and grow-offering opportunities that extend beyond our farms to the classroom and into their futures. Through Food and Farm Education, we help youth build healthy habits, leadership skills, and a deeper connection to their community. Our urban farms provide free produce and nutritious meals for families while creating joyful spaces for connection and support. Through 14 urban farms and year‑round programming, we provide free produce, nutritious meals, and cooking lessons while creating joyful spaces for connection and support. In addition, our programs increase economic opportunity for families and develop leadership and advocacy skills so participants can drive transformational change in their communities. At Harlem Grown, we grow healthy children and communities through hands‑on education, access to resources, and long‑term youth support. Our Food and Farm Education -including summer camp, in‑school and after‑school programs, mobile education, service learning, and farm tours-delivers farm‑based lessons to children in our community. We offer free community resources like farmstands, Saturdays on the farm, and events that provide fresh food and create spaces for support and connection. Through academic support, internships, and career readiness programs, we help our young people build confidence and skills to thrive from elementary school through adulthood. Role Overview Reporting to the Chief Operating Officer, the Finance & Operations Analyst supports Harlem Grown's financial resiliency and operational effectiveness through contract administration, accounts payable and receivable, financial reconciliation, budget management, compliance, and other nonprofit finance functions. This is a new role designed to support the growing complexity of Harlem Grown's financial operations, particularly as the organization expands its government contracts and paid partnerships. The ideal candidate is highly organized, detail oriented, and compliance focused, with experience in nonprofit finance or operations. This individual should be comfortable managing multiple workflows simultaneously, coordinating across departments, and maintaining accurate financial and operational records. Key Responsibilities Contracts & Partnerships | 25% Government Contracts Manage and coordinate government contract operations from award through reimbursement, including: Document and maintain processes, timelines, and project templates for awarding entities and agencies at the local, state, and federal levels. Coordinate across departments to compile contract and reporting requirements, including impact data, budgets, scopes of work, payroll documentation, insurance certificates, and other required materials. Maintain a detailed tracking system for past, current, and upcoming government awards. Serve as administrator for Harlem Grown's accounts across government contracting and reporting portals, including NYS SFS, MOCS PASSPort, DYCD Connect, and other applicable systems. Proactively follow up with agency representatives to support timely contracting, invoicing, reimbursement, and payment. Ensure compliance with applicable government regulations and funder requirements related to financial practices, documentation, and recordkeeping. Paid Partnerships Collaborate with the Manager of Partnerships and Events to manage accounts payable and financial processes related to Harlem Grown's fee for service programming. Generate recurring and ad hoc invoices for paid partnerships. Maintain an up to date database of contracts, terms, deadlines, and organizational obligations. Track contract renewal dates to ensure agreements are reviewed, renegotiated, renewed, or canceled as appropriate before expiration. Accounts Payable & Receivable | 25% Deposit checks and communicate donation and invoice payments to appropriate internal stakeholders. Issue invoices for contracts, partnerships, and ad hoc r #J-18808-Ljbffr harlemgrown