ARC Legal Assistant

Job Description

Cozen O'Connor is hiring an ARC Legal Assistant. This is a hybrid position based in our Philadelphia Office. We are seeking Legal Practice Assistants with Litigation experience.

The ARC Legal Assistant operates in an innovative centralized team of experienced administrative professionals. The position supports attorneys with specific client matters and a variety of practice groups by processing work in an efficient and accurate manner.

The ideal candidate is an enthusiastic self-starter, who is able to multi-task under time constraints with exceptional attention to detail, take initiative, think strategically and independently and interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.

Responsibilities

• Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media.
• Prepares new client and/or new matter forms.
• Prepares expense reports and check requests.
• Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal.
• Prepares and handles documents for E-Filing
• Inputs critical dates and deadlines into Firm's electronic docketing system
• Schedules Depositions and Mediations
• Provides efficient workflow including the duplication, printing, mailing, and merging of documents.
• Proofreads all work for accurate content and context.
• Prepares and maintains client and office files both in electronic and paper filing systems.
• Liaises with third party vendors when necessary to coordinate services.
• Communicates with clients (via phone or email).
• Performs data entry, which includes inputting clients' personal biographic or corporate information into firm software.
• Schedules and coordinates meetings and conferences, including greeting client and distribution of material.
• Coordinates and schedules travel arrangements which include: transportation, automobile rentals, and hotel reservations.
• Accurately inputs attorney time into the accounting system.
• Responsibilities associated with the job may change from time to time in accordance with business needs; incumbent may be required to perform other duties as assigned.

Qualifications

• Outstanding written and verbal professional communications; ability to professionally interact with clients, attorneys, and staff is required.
• Proficiency in Microsoft applications with advanced level in Microsoft Word and Outlook.
• Technical legal writing and memo/letter creation required.
• Experience with Philadelphia and surrounding areas and Federal Court Rules and E-Filing.
• Willingness to expand Court Rule and E-Filing knowledge within other jurisdictions.
• Experience with electronic Document Management Systems (iManage preferred) required.
• Excellent document processing skills, typing skills, proof-reading skills and high level attention to detail required.
• Ability to manage multiple tasks and projects as work comes in and information is supplied.
• High degree of resourcefulness and problem-solving acumen
• 5-10 years of legal or related experience is preferred.
• High School Diploma or equivalent experience required; College degree preferred.
• Ability to work overtime is required.

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O'Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O'Connor services its clients' needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be. Cozen O'Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort. Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized. Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.