Entry Level - Accounts Payable Coordinator

Job Description

Job Description

We are looking for an Entry Level (1+ year) Accounts Payable Coordinator to support day-to-day financial operations in Warren, New Jersey . This Long-term Contract position is ideal for a detail-oriented candidate who can manage invoice handling, vendor documentation, and payment activity with accuracy and professionalism. The role offers an opportunity to contribute to a well-organized finance function while working closely with internal teams and external vendors.

This role is fully onsite, Mon-Fri 8:30am-5:30pm

Accounts Payable, A/P Coordinator Responsibilities:

• Process vendor invoices and payment transactions accurately and within established deadlines to support smooth financial operations.

• Coordinate vendor documentation by collecting and tracking required compliance materials such as insurance certificates and subcontractor agreements.

• Examine employee expense submissions and corporate card activity to confirm accuracy, completeness, and policy alignment.

• Reconcile accounts payable records regularly and investigate differences to ensure issues are resolved promptly.

• Maintain organized transaction files and supporting documentation to preserve accurate accounting records.

• Communicate with vendors and internal stakeholders to address payment questions and strengthen ongoing business relationships.

• Assist with coding invoices and preparing ACH payments and check runs as part of the accounts payable workflow.

Accounts Payable (A/P) Coordinator Requirements

• At least 1 year of experience in accounts payable or a closely related accounting support role.

• Familiarity with invoice coding, payment processing, and account reconciliation activities.

• Strong written and verbal communication skills for effective interaction with vendors and colleagues.

• Proficiency in Microsoft Office applications, particularly Outlook and Excel.

• Working knowledge of ACH transactions, check processing, and expense report review.