Subcontractor Accounts Payable Specialist

Job Description

Job Description

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Looking for an opportunity to make a lasting mark on future generations and the communities they call home? Search no further, HEI has been an unrivaled contracting leader for over 50 years, with operations in Arizona, the Carolinas, Colorado, and Texas.

As a top heavy civil construction company, we are dedicated to transforming landscapes across these regions, and we want you to join our team. With a relentless focus on safety, people, quality, and production, we tackle diverse projects that range from roadways and bridges to water infrastructure and environmental restoration.

Our team is comprised of highly skilled individuals, just like you, who are ready to put their best boot forward. Get ready to unearth your true potential and dig into the exciting world of HEI Civil!

We are currently seeking a driven Subcontractor Accounts Payable Specialist to become a part of our accounting team at our main office in Castle Rock, CO. The Subcontractor Accounts Payable (AP) Specialist plays a key role in managing complex and high-volume transactions within the accounts payable process. This position is responsible for verifying, processing, and reconciling invoices, ensuring compliance with subcontracts, and working closely with project managers and subcontractors. The Specialist is expected to have a strong understanding of construction-related payables and ERP systems. This role requires a high level of accuracy, problem-solving skills, and the ability to work independently in a fast-paced environment.

Responsibilities:

• Process and manage a high volume of invoices with a focus on accuracy and efficiency to ensure timely payments to subcontractors.

• Perform three-way matching (schedule of values, invoice, and ERP) to ensure proper approval and coding.

• Investigate and resolve discrepancies between invoices and subcontracts, escalating unresolved issues to the Manager and/or Project Manager.

• Process change order requests.

• Prepare retention packages once we receive final payment from owners.

• Build and maintain strong relationships with subcontractors, ensuring timely and professional communication.

• Monitor and reconcile subcontractor statements monthly, ensuring all invoices are accounted for and maintain list for monthly accruals.

• Support month-end close activities related to subcontracts accounts payable, ensuring deadlines are met.

• Collaborate closely with Project Managers, subcontractors, and the accounting team to address any missing or inaccurate information.

• Maintain detailed records of all transactions and document approvals in the ERP system.

Knowledge, Skills, and Abilities:

• Proficiency in ERP systems, Microsoft Office (Excel, Outlook, Word), and accounting software.

• Strong attention to detail and accuracy in invoice processing.

• Excellent problem-solving skills and the ability to work independently.

• Effective written and verbal communication skills.

• Strong customer service orientation with a professional demeanor.

• Ability to multitask and prioritize in a deadline-driven environment.

Education and Experience:

• Education: High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting or Finance is a plus.

• Experience: Minimum of 3 years of accounts payable experience, preferably in construction or a high-volume AP environment. Experience with construction accounts payable or job-costing is highly preferred.

Salary : Starting at $24.00 per hour; Based on Experience