Administrative Specialist

Administrative Specialist

Our client is seeking an Administrative Assistant to support daily office operations. This is a great opportunity to join a company with a family-oriented culture and a supportive team environment.

Key Responsibilities Administrative Specialist

• Answer and direct incoming phone calls professionally and efficiently
• Greet visitors and manage front desk activities
• Sort, distribute, and process incoming and outgoing mail
• Assist with invoice processing and document management
• Support Accounts Payable functions, including invoice approvals and data entry
• Utilize business software and document management systems to maintain accurate records
• Complete ad hoc administrative projects and provide general office support
• Collaborate with team members to ensure smooth day-to-day office operations

Qualifications Administrative Specialist

• Prior administrative, receptionist, or office support experience required
• Strong attendance record and commitment to reliability
• Proficiency with Microsoft Outlook and Microsoft Excel
• Experience with Excel formulas, data entry, and data tables
• Excellent verbal and written communication skills
• Ability to learn new software and systems quickly
• Self-motivated with strong organizational and multitasking abilities
• Detail-oriented with a high degree of accuracy
• Willingness to take on additional responsibilities and participate in cross-training opportunities
• Ability to successfully pass a background check and drug screen, including THC testing