Maintenance Operations Coordinator

We are seeking a highly organized and detail-oriented Operations/Maintenance Coordinator to support our administrative office and multiple departments. This role provides essential operational, clerical, and organizational support to leadership and staff while ensuring smooth day-to-day office functioning. This position also offers an opportunity for growth, with exposure to broader departmental operations, project coordination, and capital project support.

Key Responsibilities

• Oversee and document car maintenance activities.
• Assist with data collection for quality improvement initiatives.
• Manage bills, purchases, expenses, and order supplies/equipment.
• Maintain service logs, billing logs, and audit-ready documentation.
• Maintain audit ready documentation.
• Assist with drafting contracts and related administrative documentation.
• Assist with work order follow-ups when needed.
• Support capital projects through administrative coordination, documentation, follow-ups, and project tracking as needed.
• Provide administrative support to department leadership.
• Organize and maintain accurate internal and external reports.
• Process invoices, department expense reports, credit card statements, and budget-related documents.
• Process employee timesheets.
• Serve as a liaison with internal teams, external partners, government officials, vendors.
• Maintain professional and respectful communication within the organization.
• Perform additional duties as assigned.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of administrative or office support experience; 1-4 years administrative or office management experience preferred.
• Property management experience is ideal.
• Experience with billing systems such as Coupa is a plus.
• Ability to pass required background and health clearances.
• Excellent organizational, written, and verbal communication skills.
• Strong interpersonal skills and cultural sensitivity.
• Proficiency in Microsoft Word, Excel, Outlook, and general computer applications.
• Ability to multitask, work independently, and adapt to a fast-paced environment.
• Strong attention to detail and ability to maintain confidentiality.
• Team-oriented mindset and ability to collaborate with diverse staff and stakeholders.

The hourly rate for this position is $21

Equal Opportunity Employer
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