Finance Administrator

Finance Administrator

We are searching for a highly responsive, highly effective, solutions driven Finance Administrator to provide support for various accounting functions including vendor invoice analysis, processing, and related accounts payable functions. The position will serve as the point of contact for vendor inquiries, billing, accounts receivable monitoring, and customer interactions.

Key Responsibilities, including, but not limited to:

• Maintains electronic vendor profiles in the RTA accounting system. Adds, deletes, and updates vendor information as needed.
• Must travel between two offices approximately a mile apart by personal vehicle or by utilizing RTA public transit service.
• Processes requests for payments including vendor invoices. Ensures that all requests are properly documented, and that all appropriate approvals have been obtained.
• Resolves any/all payment issues with the responsible manager and/or the Director of Finance.
• Serves as point of contact for all payment questions and vendor issues always providing excellent customer service. Escalates complex issues to the Director of Finance for resolution, if unable to resolve.
• Follows up with all department invoice processors at month end to obtain all outstanding invoices.
• Maintains customer records in the RTA accounting and billing systems, which includes additions, deletions, and revisions as needed.
• Prepares customer billings as needed. Ensures that proper accounts are used and that all billings are properly documented and supported.
• Oversees the operation of the cash room and assist with the counting of the fares on a daily basis.
• Assists with annual audit.
• Process quarterly grant billing.
• Assists with the month-end close process.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Demonstrates behaviors that are consistent with standards for professional and ethical conduct.
• Excellent oral and written communication skills.
• Demonstrates leadership qualities and is a self-starter.
• Excellent time management skills.
• Ability to multi-task and work in a fast-paced environment.
• Proficient in Microsoft Office Suite and QuickBooks

Qualifications:

Minimum Qualifications:

• High School diploma, or equivalent
• Two (2) years of direct experience in finance, accounting, accounts payable or experience relevant to the duties stated above.
• Must have QuickBooks experience.

Physical Requirements & Working Conditions:

Incumbents must be able to move about offices and between floors; utilize standard office equipment; access filing system/cabinets; and communicate effectively and efficiently in person, by telephone/cell phone, and via electronic means. This is not a bargaining unit position.

Right to Revise:

This job description is not meant to be all-inclusive, and the company reserves the right to revise this job description as necessary without advance notice.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment.