Business Office Support Assistant, Part-Time

Job Description

Job Description

The Business Office Support Assistant (Part-Time) will support the NASA Marshall Space Flight Center (MSFC) Safety and Mission Assurance Services II (SMAS II) contract located at Redstone Arsenal in Huntsville, Alabama .

We are seeking a motivated college student to assist with front office administrative functions, travel coordination, and business operations activities. This position provides valuable hands-on experience in a professional services environment, offering exposure to administrative operations, process-driven business practices, and organizational support functions within a NASA support contract setting

RESPONSIBILITIES:

• Support front office operations by coordinating visitors, managing schedules, and assisting with conference room setup and calendar management.
• Assist with travel administration, including preparation and tracking of travel requests, coordination of flights, lodging, and rental vehicles, and reconciliation of travel expenses.
• Provide business operations support through data entry, tracking, and reporting using Microsoft Excel, SharePoint, and other business systems.
• Assist in the preparation, formatting, and maintenance of documents, reports, presentations, and other administrative materials.
• Support the development and maintenance of process documentation and contribute to workflow improvement initiatives.
• Participate in special projects and administrative initiatives as assigned.
• Research and recommend process improvement opportunities to enhance operational efficiency.
• Conduct light research, gather information, and prepare reports to support organizational objectives and decision-making.
• Other duties as assigned.

REQUIRED:

This position has been posted at multiple levels (must meet minimum level indicated). Depending on the candidate's experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised.

• This position requires US Citizenship due to the sensitivity of customer related information.
• Must have a High School or equivalent but currently pursuing a bachelor's degree in the field of business administration, management, accounting, finance, hospitality, or communications.
• Must have 1+ years of recent and related work experience.
• Positive attitude and willingness to learn.
• Detail-oriented with ability to follow structured processes.

DESIRED:

• Experience with spreadsheets or data tracking.
• Interest in business operations or project management.
• Familiarity with tools like Microsoft Teams or SharePoint.

WORK LOCATION:

• This position is located onsite; some travel may be required.
• Schedules are subject to change based on the requirements of the position and/or customer needs.

BACKGROUND INVESTIGATIONS REQUIRED:

All Bastion employees must be able to pass a national agency check and some positions require clearance and will require an extensive background verification/check process.

DRUG AND ALCOHOL SCREENING REQUIRED:

All Bastion employees must be able to pass a pre-employment drug screen and are required to participate in periodic random drug and alcohol screenings.

STANDARD BASTION REQUIREMENTS:

• Must have experience with Microsoft Office Suite, Word, Excel, PowerPoint, and TEAMS.
• All of Bastion's employees must be team players with strong work ethics and must be culture oriented.
• Able to communicate effectively, verbally and in written form, with internal and external customers.
• Able to follow company programs, processes, procedures, practices, requirements, goals, and objectives.
• Must be organized with good time management skills and must be able to work outside normal schedule and adjust schedule to meet peak periods and surge requirements.
• Generally, an office environment, but can involve inside or outside work depending on the task.
• Work may involve sitting or standing for extended periods (90% of the time) and may require lifting and carrying up to 25 lbs. (5% of the time).
• Regular attendance in accordance with an established work schedule is critical.

BASTION BENEFITS:

Bastion offers a wide range of benefits for their full-time employees; medical, prescription, dental, vision, AD&D, disability benefits, life insurance, retirement 401k, vacation, sick pay, holidays, flexible work schedules (when available), along with many other options. We also support career advancement through professional training and development.

ABOUT BASTION:

Bastion offers career opportunities with competitive benefits, exciting possibilities for advancement, and an exceptional work environment; the well-being of our employees is a priority, and our flexibility allows our employees a great work life balance. Our culture is based on strong business ethics, integrity, and professionalism. Our team members are known for their initiative and high-quality work. When it comes to our employees, we value, respect, and help them grow in their careers.

WORKPLACE EXCELLENCE:

At Bastion, we are passionate about our people and our safety culture. Individual thoughts, opinions, and perspectives bring value and help us develop solutions for challenging problems, they make us more inventive, and more resilient.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Bastion participates in e-Verify.

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BT-26116