Administrative Assistant

Administrative Assistant II Duration: 12 months, possibility of extension Pay: $19 hourly Job Description The Administrative Assistant II provides high-level administrative support across the Technology Community. Work assignments will vary across departments based off need. This role requires flexibility, strong organizational skills, sound judgment, and the ability to manage competing priorities while supporting multiple departments, leaders, and project teams across a wide range of administrative functions and special projects. The individual will play a key role in maintaining consistent support, coordinating departmental activities, and effectively managing sensitive business and personnel matters. Day to Day Responsibilities Serve as primary administrative support for designated staff and project teams, including calendar management, meeting coordination, onboarding assistance, and employee morale initiatives. Handle confidential and sensitive information with a high degree of discretion and professionalism. Ensure office coverage during business hours and after hours when required. Work effectively with other admins within the department and division to provide optimal support and backup coverage when needed. Manage domestic and international travel arrangements, including shuttle coordination, Concur, and Client. Manage and process expense reports using Concur. Initiate and manage purchase order processes and procedures through the use of PeopleSoft. Maintain and order office supplies, as needed. Plan and manage logistics for department events, meetings, and customer visits in collaboration with the SP Events team. Coordinate new hire onboarding activities, including IT requests, e-TAD facilitation, and space requirements for the Directorate. Manage monthly e-TADs by sending reminders, overseeing account management, and ensuring timely updates. Serve as department SPITS Coordinator, as needed. Prepare presentations, spreadsheets, graphs, and Power BI reports as requested using appropriate software and technical skills. Update and maintain SharePoint and MS Teams sites. Provide Department Archive Record Management (DARM) support, including audit assistance, expertise sharing, and accurate recordkeeping. Coordinate domestic and international shipping and receiving requests. Assist managers with special projects and other needs as requested. Education & Experience Requirements AAS Degree in Business Administration and or 3+ years of related administrative experience, preferably in a corporate environment Administrative experience with strong technical computer and software skills Required Skills Organizational Skills: Highly organized with strong attention to detail and the ability to prioritize tasks effectively. Communication Skills: Excellent written and verbal communication skills; comfortable interacting with all levels of internal and external customers. Confidentiality: Exercise high discretion and integrity when handling sensitive or confidential information. Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Problem-Solving: Strong decision-making and problem-solving skills, with the ability to adapt to changing priorities and deadlines. Customer Service: Professional, approachable, and customer-focused; proven ability to work collaboratively within a team and build relationships. Self-Motivation: A self-starter who works productively and independently with minimal supervision. Desired Skills Experience with PeopleSoft and Concur Eagerness to take on additional responsibilities. Flexibility to adapt to different teams, organizations, and projects. Establish, grow, and maintain positive working relationships with both internal and external customers. Strong work ethic, high degree of commitment and initiative. Disciplined and rigorous, customer-focused orientated. Work effectively both as a team player and an individual performer. Ability to build and maintain strong relationships with internal customer base. Previous experience with client's systems and process