Executive Assistant / Events Coordinator

Job Description Job Description Job Summary Responsible for supporting the company's Marketing and Business efforts for Ordnance and Countermeasure businesses. Provide administrative support to company President and Vice Presidents. Manages travel vendors, selection and policy for all locations. Supervises travel coordinators in a dotted line role who report to other leaders. Establish priorities and coordination of administrative support staff from other departments in the areas of standards, practices and workload balancing. Promotes a consistent and professional company image through marketing efforts and customer contact Primary Responsibilities Coordinates all trade shows to ensure registration, booth and product shipment and all support documentation and literature. Manages and controls the development and distribution of all marketing literature and coordinating advertising efforts including ad placement. Performs on-location trade show support for key domestic shows (approximately 4-6/yr). Serves as the focal point for the company Website including website content as well as inquiries received through the site. Serves as the focal point at the company for the oversight and control of company/corporate logo usage. Supports the marketing management staff on assigned tasks. Performs customer interface as appropriate on assigned marketing initiatives. Performs special projects as assigned. Establish priorities, standards and assist in workload balancing of Administration Hourly (non-exempt) staff across departments. Coordination of quarterly meetings to discuss practices, policies and workload issues. Arrange special meetings, presentations and events as required. Arrange corporate travel for company President, SLT, staff, consultants and customers as necessary. Administer Company President’s and the company’s membership activities in: AUSA, NDIA, ICAP, and MIBTF. Maintain relationships and contracts with local hotels and restaurants relative to employee events. Special event coordinator including employee events. Editor of company newsletter. Maintain the highest ethical standards, even when challenged from above. Understand and live by the company’s ethics and business conduct policies. Qualifications Familiarity with all Countermeasure and Combustible Ordnance products General understanding of customers and competitors Good communication skills Ability to work in team situations Must be dependable, responsible, and accurate and have the ability to deal with people effectively Customer Competencies Client seeks senior leaders who demonstrate a positive outlook; sense of urgency, professionalism; cool under pressure; approachability, charismatic leadership, interpersonal savvy, motivational skills, conflict management, assessing people, organizing, planning, priority setting, building effective teams, managerial courage, fairness to direct reports and relentless drive for results. Education/Previous Experience Requirements BS/BA in a Business or Marketing field Must be authorized to work in the U.S. To conform to U.S. export control regulations, applicant should be eligible for any required authorization from the U.S. Government