Senior Program Coordinator

Senior Program CoordinatorReports To: Senior Director of Events and ProgramsFunction: The Senior Program Coordinator manages a portfolio of Chamber programs — including Bolder Young Professionals (BYP), the Business Women's Leadership Group (BWLG), Boulder Home Pros, the Equity Amplification Program (EAP), the Non-Profit Group, Chamber University, and Policy Programs — and serves as the operational and project-management backbone of the Events & Programs team. This role carries significant autonomy to plan and execute assigned programs from concept through close-out: setting timelines, managing budgets, and partnering directly with advisory committees, speakers, and vendors to keep every program on time and on brand. Currently there are no direct reports; this position may guide the work of contractors, Chamber Ambassadors, and other team members as appropriate. This position reports to the Senior Director of Events and Programs and works closely with the Senior Event Specialist to keep program plans and on-site event logistics aligned. This role may also collaborate with the Economic Impact Program Coordinator when programming intersects with Boulder Together and related Economic Impact initiatives.Key Responsibilities:Program Management: Manage assigned Chamber programs and their advisory committees — including BYP, BWLG, Boulder Home Pros, EAP, the Non-Profit Group, Chamber University, and Policy Programs — including scheduling, agendas, meeting materials, minutes, and follow-up.Translate program goals into actionable plans in partnership with the Senior Director, advisory committees, speakers, and partners; keep each program's operating guidelines current.Review program goals, participation, and results with the Senior Director and recommend improvements to future programming.Planning & Logistics: Secure and negotiate agreements with speakers, facilitators, vendors, and venues, including trades and sponsorships.Administer contracts and agreements (e.g., through DocuSign) for vendors, venues, and speakers, and maintain accurate records.Order and coordinate food and beverage, A/V, rentals, and other program logistics within budget and timelines.Coordinate with Operations on internal facility usage, room setup, and building logistics for programs and meetings.Project & Department Operations: Own program timelines and the annual program calendar using Airtable and other department tools; assist in setting and tracking quarterly program goals.Monitor deadlines proactively and follow up with staff, committees, and partners to keep programs moving.Coordinate handoffs and information across Marketing, Member Relations, and Finance.Maintain program files, templates, documentation, and standard processes.Technology, Systems & Registration: Maintain accurate program information and pages in Airtable, GrowthZone, and other department systems.Set up and monitor program registration, and provide registration-related customer service and troubleshooting to members and non-members.Financial Coordination: Monitor program budgets — expected vs. actual expenses and revenue — and review budget reports for accuracy.Submit program-related invoices to Accounts Payable and maintain accurate expense and sponsorship records in coordination with Finance.Event & Cross-Functional Support: Support final attendee lists, seating, and day-of flow for assigned programs.Manage communication with speakers and honorees, ensuring they understand themes, messaging, deadlines, and logistics.Coordinate ambassador and volunteer support for programs as needed.Support the Events & Programs team and Senior Director with special projects as needed.Other Duties: Other duties, tasks, and responsibilities as assigned.Qualification: Education: Bachelor's degree in Business, Communications, Nonprofit Management, or a related field preferred, or equivalent professional experience. Experience: 6–10 years of progressive experience in program management, project management, or event coordination, ideally within a chamber of commerce, trade association, or nonprofit environment. Program Management: Expert-level program and project management skills, with the ability to manage overlapping programs, timelines, and deliverables with significant autonomy; proficient with project management tools (e.g., Airtable) and CRM systems (e.g., GrowthZone). Ownership & Accountability: Comfortable taking ownership of programs and independently moving work forward; able to respectfully hold colleagues, committees, and vendors accountable to deadlines. Communication: Excellent written and verbal communication with strong customer service and interpersonal skills; experience working with advisory committees, volunteers, or boards preferred. Technology: High comfort with technology and quick to learn new systems; proficient in Microsoft Office/365, with experience in event-management, registration, or database platforms a plus.Working Environment and Schedule: We trust and empower our staff members to work with their managers and team to identify what their department needs. We provide flexibility and empowerment to work through hybrid roles if consistent with the needs of the organization. Hybrid consists of an in-office presence of a minimum of two days per week at the office. Available during core hours (8–5) and on camera for virtual meetings. Position requires professionalism in appearance and actions. Flexibility for occasional early morning, evening, and weekend hours to support Chamber programs, department needs, and emergencies.Typical Physical Demands: Operate normal business office equipment; travel via own transportation to off-site meetings. Ability to pick up or lift up to 50 pounds for event support and room setup. Role requires attendance and/or support for Signature Events and Major Programs as needed.Inclusivity: Must abide by and agree to the Boulder Chamber's Community Agreements. Also, support the Boulder Chamber's values, including priorities around diversity and inclusivity. Bilingual/bicultural applicants encouraged to apply.Benefits: Employer subsidized Health, Dental, and Vision, including options for a spouse or domestic partner, and dependents. HSA or FSA Private Paid Family Leave Insurance Employee Assistance Program Employee Life Insurance Short and Long-Term Disability 401(k) offering. Those employees who participate receive Employer Matching of 4% of annual salary with immediate vesting for full-time staff. Technology Reimbursement Program Access to Car Share, eBike, and an RTD EcoPass PTO (subject to change based on management decision) PTO that increases with progressive increments over the years. Paid Holidays that exceed the standard. Winter Break from December 24 – January 1 Summer Flex Fridays Sick, Bereavement, Jury Duty, and Voting LeaveCompensation: $58,395 – $68,050 (Grade 6)