Senior Executive Services Administrator- Central Administration

Senior Executive Service Administrator

UTHealth Houston's clinical central administration department is seeking an experienced Senior Executive Service Administrator to provide high-level, confidential administrative support to the Chief Medical Officer of Specialty Care and the Chief Operating Officer of the Clinical Practice. This highly visible role will serve as a key administrative partner to both executives, independently managing complex priorities, coordinating executive schedules and meetings, preparing correspondence, reports, and presentations, and addressing sensitive and high-level inquiries. The Senior Executive Service Administrator will also serve as a primary liaison with internal and external stakeholders while ensuring executive activities are coordinated efficiently and in accordance with University policies and procedures. The ideal candidate will bring extensive executive-level administrative experience, sound judgment, exceptional organizational and communication skills, and the ability to effectively manage competing priorities while supporting multiple senior leaders. Responsibilities include coordinating executive and department leadership meetings, managing complex calendars, travel and reimbursements, preparing meeting materials, tracking action items through completion, coordinating meeting logistics and technology, and supporting departmental Human Resources activities such as recruitment, onboarding, training, professional development, performance evaluations, and salary planning. This position requires a high degree of professionalism, discretion, initiative, adaptability, and the ability to make independent decisions while handling complex and confidential matters.

UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Must have approval from Compensation Services provides executive administrative support for the Executive. Performs advanced, and confidential administrative support duties requiring broad experience, skill and knowledge of organizations policies and practice. Makes independent decisions in the executive office.

Position Key Accountabilities:

• Handles a wide variety of complex and confidential situations.
• Directs the daily administrative activities of the office.
• Makes complex administrative decisions requiring a comprehensive knowledge of a wide range of regulations, policies, and procedures
• Supports the activities of school councils or other groups that come under the purview of the executive.
• Serve as the executive's primary action officer, by resolving complex inquiries, questions and tasks: forwarding correspondence to the correct people for action; identifying and assigning action items to others as appropriate and then tracking their progress and completion.
• Prepares or directs preparation of all correspondence, reports, presentations, and manuscripts.
• Responsible for providing appropriate materials for all executive meetings.
• Prioritizes and maintains complex schedules and coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
• Processes all travel and reimbursement related activities for the executive.
• Serves as the liaison to and coordinates with internal and external groups.
• Administers individual and group meetings for the executive and Department Chairs.
• Serves as the lead for telepresence and WebEx technology for meetings as well as coordinating scheduling of conference rooms and catering.
• Manages Human Resources activities of department in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
• Performs other duties as assigned.

Certification/Skills:

• None

Minimum Education:

High School Diploma or equivalent required Bachelor's Degree preferred

Minimum Experience:

9 years of related experience required

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code 51.215 and Texas Government Code 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. 791.4.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.