Administrative Assistant

Administrative AssistantKoniag Advisory Business Solutions, LLC, a Koniag Government Services company, is seeking an administrative assistant to support KABS and our government customer in Poplar, MT. This position is covered under the Service Contract Act. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, paid holidays, paid vacation, paid sick leave and more.We are seeking a detail-oriented administrative assistant to provide comprehensive administrative support to the Chief Executive Officer and leadership team at the Fort Peck Service Unit. This role is essential in ensuring smooth operational workflow and effective internal controls while maintaining the highest standards of professionalism and confidentiality.Essential Functions, Responsibilities & DutiesAdministrative Support:Coordinate and support the administrative workflow of the service unitMonitor incoming calls, prepare detailed summaries, and track leadership commitmentsEstablish and maintain organized record-keeping systems to support goals, objectives, policies, and assignmentsServe as a liaison between leadership and staff, facilitating effective communicationHuman Resources Support:Utilize automated HR systems to perform technical and administrative functionsAssist with employee onboarding processes and documentationSupport security clearance processes and employee verification proceduresMaintain accurate time and attendance records for staffAssist employees with payroll inquiries and leave-related issuesPrepare error notices and coordinate corrections as neededFinancial and Procurement Support:Assist with travel requisition preparation and processingPrepare and process purchase, service, and stock requisitions using IHS systemsMaintain accurate financial records and documentationSupport budget tracking and expense monitoring activitiesTraining and Development:Develop training materials for staff on payroll, timekeeping, and travel proceduresConduct training sessions as needed to ensure compliance and efficiencyCreate and maintain procedural documentation and guidelinesRequired QualificationsEducation & Experience: Minimum:High school diploma or equivalentExperience:2-3 years of administrative or office support experienceExperience in healthcare or government settings preferredTechnical Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Experience with automated HR and payroll systemsFamiliarity with procurement and financial management systemsStrong data entry and record-keeping abilitiesCore Competencies:Excellent written and verbal communication skillsStrong organizational and time management abilitiesHigh attention to detail and accuracyAbility to handle confidential information with discretionProblem-solving and analytical thinking skillsCustomer service orientationAbility to work independently and manage multiple prioritiesCompliance Requirements:HIPAA compliance training and adherence requiredBackground check clearance mandatoryProfessional appearance and demeanor requiredComputer security protocols compliancePPE requirements as applicablePhysical Requirements:Ability to sit for extended periodsManual dexterity for computer and phone operationAbility to lift up to 25 pounds occasionallyClear verbal communication for phone interactionsWork Environment:Professional healthcare facility environmentFast-paced, multi-tasking work settingRegular interaction with leadership, staff, and external contactsAdherence to all IHS policies and proceduresApplication Process: Qualified candidates should submit:Complete resume highlighting relevant experienceCover letter detailing interest and qualificationsThree professional referencesCopies of relevant certifications or trainingOur Equal Employment Opportunity Policy The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment. The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at View email address on click.appcast.io or by calling View phone number on click.appcast.io to request accommodations.