Administrative Assistant

Administrative Assistant III - Los Angeles

Partner with us for privileged access to this exclusive, onsite contract role with a premier investment management firm. We provide expert career guidance and act as your dedicated advocates throughout the application journey. This organization champions a supportive, growth-focused culture where your expertise directly empowers senior leaders and drives operational excellence.

Your Impact and Opportunities

• Orchestrate Schedules: Manage extensive executive calendars, utilizing stellar judgment to prioritize urgent needs and polling requests effectively.

• Coordinate Global Travel: Proactively arrange multi-destination itineraries, navigating visa requirements, Global Entry applications, and high-risk location logistics.

• Streamline Operations: Reconcile multi-currency monthly expenses and corporate cards securely utilizing the Concur online tool.

• Synthesize Data: Track, gather, and compile vital internal and market data, transforming findings into impactful charts, reports, and presentations.

• Facilitate Engagement: Organize seamless department meetings, welcome high-profile visitors, and provide critical backup coverage to peer assistants.

Essential Qualifications

• 3+ years of proven background in high-level administrative support, demonstrating consistent accuracy and a meticulous attention to detail.

• A demonstrated foundational understanding of the investment business and manager roles to better anticipate executive needs.

• Proficiency with enterprise software, specifically Concur expense reporting and advanced office systems.

• Exceptional written and oral communication skills, coupled with the ability to adapt productively to feedback and distinguish between urgent and non-urgent priorities.

Take the Decisive Next Step Experience a streamlined and efficient application process, expertly managed by your dedicated team. Apply today to advance your career!

salary: $38.96 - $41.38 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

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Skills

• Administrative Assistant
• Maintaining Calendars
• Global Entry applications
• multi-destination itineraries
• Oral Communication
• Handling Confidential Information
• Problem Solving
• Concur
• Expense Reporting
• Creating Presentations
• Organization
• Prioritizing
• Administrative Duties
• Written Communication
• MS Office

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.


Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.