Administrative Assistant 1

Administrative Assistant

Grow your career with Sodexo at Beth Israel Deaconess Medical Center, a nationally recognized academic healthcare organization committed to delivering exceptional patient care. We are seeking a warm, welcoming, and highly organized Administrative Assistant to support our Food and Nutrition Services team.

This part-time position offers 24 hours per week with a flexible schedule, making it an excellent opportunity for someone seeking meaningful work, professional development, and work-life balance. As the face of our office, you will play a key role in creating a positive first impression while supporting financial, administrative, and onboarding functions that help keep our operation running smoothly.

What You'll Do

• Process invoices and assist with financial data entry and reporting activities.
• Support cash handling procedures, reconciliations, deposits, and related documentation.
• Maintain accurate records and ensure timely entry of operational and financial data.
• Coordinate and assist with new hire onboarding, orientation, and employee paperwork.
• Serve as the first point of contact for visitors, employees, and candidates, creating a welcoming and professional office environment.
• Provide administrative support to the management team and assist with special projects as needed.

What We Offer

Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement

More extensive information is provided to new employees upon hire.

What You Bring

• Strong administrative, organizational, and multitasking skills.
• Experience with data entry, invoice processing, cash handling, or related financial administrative work.
• Excellent customer service and interpersonal skills with a friendly, hospitable, and professional demeanor.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Strong attention to detail and ability to maintain accurate records.
• Ability to work independently while supporting a collaborative team environment.

Who We Are

At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.

Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you're happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form.

Qualifications & Requirements

Minimum Education Requirement - High School Diploma, GED or equivalent experience