Full Charge Bookkeeper

Job Description: Full Charge Bookkeeper

Location: Manhattan, New York, NY

Employment Type: Permanent, Full-Time

Work Arrangement: Hybrid

Position Overview

We are seeking a detail-oriented and experienced Full Charge Bookkeeper to join our team at a nonprofit organization based in Manhattan. The successful candidate will be responsible for managing the organization’s day-to-day accounting functions, maintaining accurate financial records, processing transactions, and supporting financial reporting and compliance.

The ideal candidate will have at least five years of accounting experience, strong Microsoft Excel skills, proficiency in QuickBooks, and a solid understanding of accounting principles. Experience working in a nonprofit environment is preferred, as is familiarity with fund accounting, grant tracking, and nonprofit financial reporting.

Key Responsibilities

• Full-Cycle Bookkeeping: Manage daily accounting operations, including accounts payable, accounts receivable, general ledger maintenance, and bank and credit card reconciliations.
• Financial Reporting: Prepare monthly financial statements, account schedules, budget-to-actual reports, and other financial reports for management review.
• Accounts Payable and Receivable: Process vendor invoices, prepare payments, track outstanding receivables, and ensure transactions are recorded accurately and timely.
• Bank Reconciliations: Reconcile bank accounts, credit cards, and balance sheet accounts and investigate discrepancies.
• General Ledger Management: Maintain accurate financial records, record journal entries, and assist with month-end and year-end closing activities.
• Nonprofit Accounting: Support fund accounting, track restricted and unrestricted funds, monitor grant-related expenses, and help ensure expenses are allocated to the appropriate programs and funding sources.
• Budget Support: Assist with budget preparation, expense monitoring, and variance analysis.
• Audit and Compliance Support: Maintain organized financial documentation and assist with annual audits, tax filings, and other regulatory reporting requirements.
• Internal Controls: Help maintain effective accounting procedures and ensure compliance with organizational policies and applicable accounting standards.
• Administrative Support: Collaborate with management and program staff to address financial questions, maintain records, and support the organization’s overall financial operations.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 5+ years of accounting or full-charge bookkeeping experience .
• Strong proficiency in QuickBooks and general accounting software.
• Advanced or strong working knowledge of Microsoft Excel , including formulas, pivot tables, lookups, and financial data analysis.
• Solid understanding of generally accepted accounting principles (GAAP) and full-cycle bookkeeping.
• Experience with bank reconciliations, general ledger maintenance, journal entries, and month-end closing.
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities and deadlines.
• Strong analytical, problem-solving, and communication skills.
• Ability to work independently while collaborating effectively with a team.

Preferred Qualifications

• Previous experience working for a nonprofit organization.
• Familiarity with nonprofit fund accounting, restricted and unrestricted funding, grant tracking, and program expense allocations.
• Experience supporting annual audits, budgeting, and financial reporting.
• Knowledge of nonprofit financial compliance and reporting requirements.

Work Environment

This is a permanent, full-time hybrid position based in Manhattan, New York. The successful candidate will work a combination of in-office and remote days, with the schedule established by the organization.