Event Manager

Job Description

Job Description

About Tiny Health

Tiny Health is advancing lifelong health, from the first 1,000 days to the last, and addressing chronic disease through precision microbiome science. Founded in 2020 and built by microbiome scientists and physicians, our testing platform reveals whether your microbiome is trending toward resilience or imbalances using shotgun metagenomics, proprietary AI, and one of the world's largest longitudinal datasets. Trusted by families and health practitioners alike, our research-backed gut and vaginal tests are redefining the microbiome as a cornerstone of personalized health through every life stage. Learn more at tinyhealth.com and poweredbytiny.com.

The Opportunity

You’ll be Tiny Health’s central hub for everything events including: planning, logistics, vendor management, budget tracking, and on-site execution. You’ll lead the execution of all Tiny Health events, including trade shows, conferences, sponsorships, practitioner dinners, consumer activations, webinars, and partner events.

This role reports into the B2B Marketing Lead and you’ll work closely with Marketing, Clinical Outcomes, Partnerships and Leadership to ensure every activation reflects Tiny Health’s brand and goals.

This role is ideal for someone who thrives in fast-paced environments, loves logistics, can manage multiple moving pieces simultaneously, and takes ownership from planning through execution.

The role requires you to reside in/around Austin, Texas.

What You’ll Do

Event Planning & Execution

• Lead end-to-end management of all B2B and D2C events, including:

  • Trade shows

  • Conferences

  • Sponsorship activations

  • Practitioner dinners

  • Consumer wellness events

  • Partner activations

  • Internal events and team meetings

• Create and maintain detailed event timelines, production schedules, and run-of-show documents

• Ensure flawless execution before, during, and after all events

Sponsorship & Speaking Management

• Manage all sponsorship deliverables and event-related partnerships

• Coordinate and track all contracts, deadlines, and required submissions

• Manage speaker opportunities, including:

  • Abstract submissions

  • Presentation logistics

  • Speaker coordination

  • Travel arrangements

  • AV and onsite needs

Cross-Functional Coordination

• Coordinate with internal stakeholders across Marketing, Sales, Clinical, Partnerships, and Leadership teams to gather necessary assets and information

• Serve as the central point of communication for all event logistics and updates

• Coordinate staffing schedules and onsite team management for events

Budgeting & Financial Management

• Create and manage event P&Ls for all major events

• Track budgets, invoices, expenses, and reconciliations with exceptional attention to detail

• Ensure timely processing of all event-related payments and documentation

• Identify opportunities for cost savings and operational efficiencies

Tradeshow Logistics & Inventory

• Pack, ship, and track all event materials and booth assets

• Manage event inventory, including:

  • Booth materials

  • Marketing collateral

  • Swag

  • Signage

  • Product samples

• Coordinate shipping timelines and vendor communications

• Maintain organized inventory systems and storage processes

• Make recommendations for booth upgrades, replacements, enhancements, and operational improvements as needed

Vendor & Venue Management

• Manage relationships with vendors, venues, production partners, and contractors

• Coordinate booth builds, rentals, AV, catering, internet, and onsite logistics

• Ensure all deadlines and compliance requirements are met

Qualifications Required

• 3–5 years of event management experience, preferably in healthcare, wellness, biotech, supplements, consumer health, or startups

• Must be based in the Austin area

• Proven experience managing trade shows and large-scale events

• Strong project management and organizational skills

• Experience managing event budgets and P&Ls

• Ability to manage multiple projects simultaneously with strong attention to detail

• Excellent communication and stakeholder management skills

• Comfortable traveling frequently for events

• Experience with event platforms, CRMs, project management tools, and shipping/logistics coordination preferred

• Ability to lift and move event materials as needed for booth setup and breakdown

Preferred

• Experience supporting both B2B and D2C marketing initiatives

• Startup or high-growth company experience

• Familiarity with healthcare practitioner audiences and wellness industry events

• Experience with trade show booth planning and vendor sourcing

• Work experience in DTC health/wellness companies

• Experience working remotely, with proficiency in Slack

• Self-directed, proactive, and comfortable with ambiguity

How we work

• A mission that actually pulls people in
  We make the microbiome measurable and actionable at every life stage, and real people write in to say it's life-changing.

• Remote-first, real overlap
  Our FTEs are based in North America and work core hours from 9am–6pm CST, shiftable by up to two hours either way — start at 7am or 11am, wrap at 4pm or 8pm.

• Written first, huddle second, meet last
  Default to a clear Slack post, huddle when a thread stalls, and meet only to make a real decision.

• Fast, but never sloppy
  Do the two-month thing in two weeks, then check the work—shipping errors is rework, not speed.

• Shape what we build, not just how we build it
  There's no playbook waiting for you, so write it—and bring the alternative, not just the objection.

• Day One mentality
  Fewer titles and layers; process is a guardrail where it counts, never the reason something didn't ship.

• No hidden agendas
  Numbers, misses, and feedback are shared openly and in real time, so you always know where you stand.

• High standards, genuinely fun people
  Take the work seriously and ourselves much less—high-performing and fun to be around is the hiring bar.

• Is this pace for you?
  Venture-scaled and on a steep trajectory, with intensity in spikes, fiercely protected flexibility, and faster growth than anywhere else.

Our Values

1. Learn Fast, Get Better - Find the root cause, not just the fix, and get better every time

2. Be Relentlessly Resourceful - Dig for the answer, move fast, and know when to ask for help

3. Act Like an Owner, Be Hungry to Win - Act like it’s your company, and do whatever it takes to win

4. Act with Honesty and Empathy - Say what’s true, and say it with care

5. Delight People by Anticipating Their Needs - Solve the problem, then get two steps ahead of it