Staff Accountant

Job Title

Accountable for the accurate preparation, analysis, and administration of cost-plus billings, job cost accounting, and related financial transactions. This role operates within delegated authority across general accounting, accounts payable, accounts receivable, payroll, and job cost functions. Responsibilities include ensuring the accuracy of cost accumulation, validating supporting documentation, preparing cost-plus invoices, and reconciling financial records to support timely and accurate financial reporting in accordance with Company policies, procedures, contract requirements, and applicable regulations.

Maintains the confidentiality of corporate records and protects the corporate assets, employee records, and any other written manuals, procedures, or computer information deemed to be Company property. Position reports to the Director of Accounting.

Responsibilities:

• Prepares cost-plus billings in accordance with contract terms, including labor, equipment, materials, subcontractor costs, and allowable overhead or fee components.
• Reviews job cost transactions for accuracy, proper coding, and compliance with contract requirements.
• Ensures all supporting documentation (timesheets, invoices, purchase orders, subcontractor pay apps, equipment logs, etc.) is complete, accurate, and properly approved prior to billing.
• Reconciles job cost reports to the general ledger and investigates discrepancies.
• Tracks unbilled costs, open commitments, and pending change orders to ensure timely and complete billing.
• Coordinates with Project Managers and Operations to validate cost data, resolve issues, and ensure alignment with project progress and contractual billing schedules.
• Monitors cost-plus contract ceilings, allowable cost categories, and fee calculations to ensure compliance.
• Maintains detailed billing files for audit readiness, including government or third-party audits.
• Prepares monthly cost-plus billing summaries and contributes to cash-flow forecasting related to cost-plus projects.
• Requires flexibility to adjust responsibilities as needed.

Minimum Requirements:

• Education: College Degree in Accounting or equivalent studies/experience.
• Experience: Good verbal and written communication skills. Ability to work well with others and maintain a high degree of confidentiality. Excellent working knowledge of Microsoft Office programs (i.e. Word, Excel, etc.). Familiarity with various computerized accounting packages. Knowledge and experience with internal and external payroll processing as well as knowledge of payroll tax regulations.

Gaylor Electric, Inc. is an equal opportunity employer including disability and veterans.