Administrative Assistant

Administrative Assistant

LHH is actively seeking an Administrative Assistant for one of our top clients in Detroit. This will be a long term contract to hire opportunity with our client and will report onsite to their office in Detroit.

Position Overview

We are seeking a highly organized, detail-oriented, and service-focused Administrative Assistant to provide administrative and operational support to our Detroit Tax practice. This individual will play an important role in ensuring the smooth day-to-day operation of the office while providing responsive support to internal team members and external clients.

In addition to general administrative responsibilities, the individual will receive training and develop skills in tax-related administrative processes, including tax return processing, document preparation, workflow coordination, and seasonal tax projects. The ideal candidate is proactive, adaptable, professional, and comfortable working in a fast-paced, deadline-driven environment.

Key Responsibilities

Provide a broad range of administrative and office support functions, including:

• Process incoming and outgoing mail, packages, and deliveries.
• Scan, copy, organize, and electronically file documents.
• Coordinate conference room reservations, meetings, and related logistics.
• Monitor and maintain office supplies and inventory.
• Provide reception and front-desk coverage, ensuring a professional and welcoming experience for visitors and clients.
• Assist with the preparation, organization, and distribution of client deliverables.
• Support general office operations and administrative needs to ensure an efficient workplace.

Tax Administrative Support

• Assist with tax return processing, document assembly, and preparation of client materials.
• Support workflow tracking, document management, and coordination of tax-related administrative activities.
• Assist with client correspondence and follow-up communications.
• Provide administrative support for seasonal tax projects and other practice initiatives.
• Perform additional duties and responsibilities as assigned based on business needs.

Qualifications & Requirements

Education

• High school diploma, GED, or equivalent required.
• Bachelor's degree preferred.

Experience

• Minimum of three (3) years of administrative or office support experience required.
• Experience working in a professional services or public accounting environment preferred.

Technical Skills

• Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with Oracle Financials or Oracle database applications preferred.
• Strong computer skills and the ability to learn new systems, applications, and processes.

Knowledge, Skills & Abilities

• Strong organizational skills: Ability to prioritize, manage multiple assignments, and meet deadlines while maintaining a high level of accuracy and attention to detail.
• Communication skills: Excellent written and verbal communication skills, including strong grammar, spelling, and punctuation, with the ability to communicate professionally with all levels of management, executives, colleagues, and external clients.
• Customer service orientation: A professional, client-focused approach with sound judgment, discretion, tact, and diplomacy in a variety of situations.
• Confidentiality and discretion: Ability to handle sensitive and highly confidential information with professionalism and integrity.
• Adaptability: Comfortable working in a fast-paced, deadline-driven environment and adjusting priorities as business needs change.
• Initiative and problem-solving: Proactively identifies opportunities to improve processes, increase efficiency, and enhance administrative support.
• Collaboration: A team-oriented mindset with the flexibility and willingness to assist colleagues and contribute wherever needed.
• Professionalism: Ability to build positive working relationships with individuals at all levels of the organization, as well as external clients and business contacts.