Supply Chain Administrator

Job Description

Job Description

Position: Supply Chain Administrator
Department: Supply Chain Operations
Weekly Schedule: Monday–Friday, 7 am–4 pm (1-hour lunch break)
Salary Range: $24.75–$26.25/hr Key Focus Areas
PIV Fleet Management & Supply Chain Operations Administration Primary Responsibilities
1. Process Observation & Documentation

• Shadow key functional staff daily to observe, document, and detail business processes, ERP/software transactions, and standard work practices.
• Develop formal, site-specific work instructions, including annotated screenshots and step-by-step procedures.

2. Data Entry & Record Maintenance

• Enter and maintain ERP/database information for inventory, stock status, and training records, under moderate supervision.
• Retrieve and analyze data to answer inquiries concerning inventory, customer orders, and operational metrics.

3. System Administration & SOP Development

• Administer forklift telemetry software (IQ360) and SharePoint repositories.
• Create and maintain SOPs for system use, data integrity, and governance.

4. Administrative & Reporting Support

• Prepare reports, presentations, and support team training on documented processes.
• Manual tracking and reporting of vacation/sick time.

5. Transactional Support

• Execute recurring ERP and software transactions post-proficiency for supply chain operations.

6. Physical Inventory Support

• Participate in the annual physical inventory (October 8–9, 2026) including prep, active counting, reconciliation, and documentation.

7. PIV Fleet & Operational Support

• Manage the site’s PIV fleet (forklift, tugger, walking stacker) and support improvement initiatives, tugger projects, JSAs, and Train the Trainer activities.
• Administer collision avoidance telemetry (Litumn).

8. Health, Safety, & Environmental (HSE) Compliance

• Halt work and report major hazards/injuries immediately.
• Comply with HSE standards and regulations, use appropriate PPE, and engage in HSE training.
• Actively correct hazards and promote a safe workplace.

9. Quality & Delivery Execution

• Follow all standard work, process documentation, and quality procedures.
• Perform quality checks, control non-conforming material, and ensure proper storage/handling of goods.
• Operate manual/automated equipment to pick, pack, and ship per customer requirements.

10. Teamwork & Continuous Improvement

• Communicate effectively with teams and support staff.
• Participate in training, Gemba walks, 5S, operational audits, and ways to enhance quality/safety/material flow.
• Maintain clean workspaces and perform operator maintenance.

Recommended Skills & Qualifications
Core Skills

• Strong process documentation and SOP writing skills
• Experience with ERP systems (Oracle, SAP, etc.), Excel, Word, PowerPoint
• Skilled in data entry, inventory records, and transaction accuracy
• Working knowledge of document management platforms (SharePoint)
• Quick learner with operational software (forklift telemetry, collision avoidance platforms)

Analytical & Organizational Skills

• High attention to detail and organizational discipline
• Ability to manage multiple tasks/deadlines accurately
• Basic reporting and data analysis capabilities

Communication & Collaboration

• Strong written and verbal communication skills
• Effective trainer; able to transfer knowledge cross-functionally
• Works well with diverse teams and operators

Preferred Background

• Manufacturing/supply chain/warehouse/operations experience
• Familiarity with inventory control, physical inventory, compliance-driven documentation
• Exposure to continuous improvement, standardized work, or audit-supported processes (SOX familiarity a plus)

Other Duties:

• Investigation, documentation, and interviews for NH & PSIF incidents
• Floor presence to actively correct unsafe behaviors
• Works with skilled trades/support staff to maintain equipment
• Remains flexible and performs miscellaneous duties to meet business goals

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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