Executive Assistant

Administrative AssistantClient is a global financial services firm that provides a wide range of investment banking, securities, wealth management, and investment management services. It is a prominent global financial services firm with a rich history and a strong presence in the financial industry. The Client is committed to corporate responsibility and sustainability. It aims to make a positive impact on society through various initiatives, such as promoting environmental sustainability, supporting diversity and inclusion, and engaging in philanthropic activities.Rate: $38.43/HrJob Description:The individual will initially support a team rather than a dedicated Partner.The goal is to bring in someone capable of operating at a Partner-support level who can grow into supporting senior leadership over time.One Executive Director who is on the Partner track (likely for next year) is expected to be assigned to this individual in the future.The broader coverage model includes supporting approximately 7-10 professionals, including a newly hired VP focused on AI initiatives.Ideal Candidate Profile The team is seeking someone who:Takes initiative and is highly self-motivated.Is proactive in identifying ways to support their stakeholders.Demonstrates a strong sense of ownership and accountability.Takes pride in producing high-quality work and strives for excellence.Values teamwork and contributes positively to a collaborative administrative team environment.Thrives in a fast-paced setting and is comfortable juggling multiple competing priorities.Is comfortable asking for help when needed and knows how to leverage the team effectively.Team Culture Angela emphasized the importance of cultural fit and is looking for someone who:Maintains a low-drama, professional approach.Avoids passive-aggressive behavior and contributes positively to team dynamics.Is personable, collaborative, and easy to work with.Fits well within the existing close-knit administrative team.Key Responsibilities:Initially, the role will be heavily focused on:Expense managementTravel coordinationThese will be the primary responsibilities from day one.Additional responsibilities may include:General administrative supportAd hoc projects and team supportCalendar management and meeting coordination once a dedicated senior stakeholder is assignedThe responsibilities may evolve over time as the individual grows into supporting a Partner-level executive.Business Environment:The group operates in a fast-paced environment.Fundraising activities occur approximately every four years.Pre-marketing efforts are expected to begin next year, which will significantly increase activity levels.The team needs someone who can multitask effectively and remain organized during high-volume periods.Required Experience:Minimum of 3-5 years of administrative experience.Candidates with little or no prior administrative experience are unlikely to be competitive.Preferred Experience:Experience with Concur and CSTO is preferred but not required.Candidates who are already proficient will have a shorter learning curve and require less training.Financial services experience is a plus but not a requirement.Candidates without a finance background can still be successful if their day-to-day responsibilities are comparable.However, candidates from financial services environments will likely have an advantage.Ideally, candidates should be familiar with the pace and expectations of a market-driven business environment.