Part-Time Office Support - Administrative Assistant

Job Description

Job Description

Vision Life - Support Living Services

Pay: $20/hour, based on experience
Schedule: Part-Time | Weekdays
No Weekend Office Hours

About the Position

Vision Life LLC is seeking a dependable, organized, and professional Part-Time Office Support / Administrative Assistant to assist with day-to-day administrative operations. This position is ideal for someone who is detail-oriented, communicates well, can work independently, and is comfortable managing multiple priorities in a fast-paced environment.

Experience working in Supported Living Services (SLS), healthcare, developmental services, or social services is highly preferred.

Key Responsibilities

• Provide general administrative and office support to management and staff
• Maintain organized employee, client, compliance, and administrative records
• Assist with filing, scanning, data entry, document preparation, and recordkeeping
• Monitor paperwork for accuracy, completion, and required signatures
• Assist with employee onboarding and compliance documentation
• Prepare and organize spreadsheets, forms, reports, and other office documents
• Respond professionally to phone calls, emails, staff, applicants, and outside contacts
• Assist with scheduling, follow-ups, and other office coordination needs
• Maintain confidentiality when handling employee and client information
• Support management with special projects and additional administrative duties as needed
• Help ensure office records and documentation remain organized and up to date

Qualifications

• 2+ years of administrative support or office coordination experience
• Experience in SLS, healthcare, or social services preferred
• Strong organizational and time-management skills
• Proficiency in Microsoft Office , including Word, Excel, and Outlook
• Experience using Google Workspace/G-Suite tools
• Knowledge of Regional Center services, Medi-Cal, and IHSS is a plus
• Excellent written and verbal communication skills
• Strong attention to detail and ability to follow through on assignments
• Ability to multitask, prioritize responsibilities, and work independently
• Ability to handle confidential information professionally
• High school diploma or equivalent required
• Associate’s or Bachelor’s degree preferred

What We’re Looking For

We are looking for someone who is reliable, punctual, professional, and highly organized . The ideal candidate takes initiative, follows directions carefully, communicates when assistance is needed, and understands the importance of accurate documentation and confidentiality in a healthcare/social services environment.

Why Join Vision Life?

• $20/hour , based on experience
• Part-time weekday schedule
• No weekend office work
• Paid sick leave
• Opportunities for professional growth
• Supportive, mission-driven work environment

Apply Today!

Join Vision Life and become part of a team committed to providing quality services while promoting care, respect, independence, and empowerment.