Office Administrator (Phoenix, AZ)
Brown and Caldwell
Office Administrator
Brown and Caldwell (BC) has an exciting opportunity for a full-time Office Administrator to manage the day-to-day administrative and office operations of our Phoenix, Arizona office. We are looking for someone with strong administrative, office management, and customer service experience who enjoys supporting employees, clients, vendors, and visitors in a professional and welcoming environment. This role is ideal for someone who is organized, resourceful, and comfortable supporting a hybrid workplace by engaging with employees who work in person, virtually, and across multiple offices.
As an active member of the regional administrative team, this position will collaborate with business leaders, shared services partners, and administrative colleagues to support consistent office operations, improve processes, and contribute to broader administrative initiatives across the region. The Office Administrator will also help foster employee connection and engagement through onboarding and offboarding support, health and safety coordination, office communications, meetings, events, recognition activities, and other culture-building efforts that strengthen support for BC's internal and external clients.
Join a collaborative team that's working directly with our business and shared services leaders to enhance our processes to widen and strengthen the support to our internal clients while providing development opportunities for staff to grow.
Job Summary
The Office Administrator (Wailuku Maui, HI) role performs complex technical and administrative support tasks. With limited supervision and considerable latitude for independent judgment, this role regularly completes assignments with little to no assistance. While the scope of responsibility is narrow, important decision-making power is exercised.
Responsibilities
- Office Management: Oversee office management duties and ensure optimal operation of the office. Responsibilities include:
- Partner and collaborate with local operations leader as needed re: employee/office communications, and any other office related issues or concerns.
- Communicate with property management on office concerns and issues to resolve in a timely manner.
- Maintain conference room equipment working closely with the internal IT services to troubleshoot technology issues and concerns.
- Collaborate and coordinate with the internal facilities team for building management concerns and move coordination.
- Maintain common areas to create a professional and inviting space.
- Maintain organization of the office space, from coordinating green recycling to ensuring office supplies are stocked and readily available.
- Administrative Support: Provide comprehensive administrative support and assistance to all staff members for various office functions and operations. Responsibilities include:
- Act as a point of contact for office-related inquiries and issues.
- Perform assignments of a confidential nature for functional groups and managers; virtually support other nearby Brown and Caldwell (BC) offices as needed; understand, implement, and adhere to corporate policies related to finance, cost control, project delivery, safety, and quality assurance.
- Prepare written communications such as office-wide emails, office MS Teams posts.
- Manage office visitors (welcoming clients, vendors, guests, and staff).
- Troubleshoot and coordinate with BC's helpdesk to solve technology issues with conference rooms, hotel stations, OpenPath, and employee concerns in regard to BC's technology.
- Arrange travel and support with expense report reconciliation as needed for senior staff.
- Submit local office vendor invoices with correct vendor and GL codes to AP for timely processing.
- Schedule and coordinate vendor (technical) lunch and learn activities.
- Maintain common area upkeep and provide a welcome experience for staff.
- Maintain office supply inventories.
- Coordinate mail, courier services, and FedEx shipments.
- Maintain office directory pages on the BC Pipeline.
- Submit sponsorship and membership requests through designated process.
- Manage project archive requests and pull appropriate files from offsite archiving companies.
- May maintain fleet vehicles to comply with BC standards for routine car upkeep (oil, tire rotation, new tires). Submit mileage logs as required monthly.
- Correspondence/Client Deliverables: Maintain quality standards with branded templates and adhering to the company style guide. Responsibilities may include:
- Coordinate and assist with formatting reports, letters, technical memoranda, marketing materials, Scopes of Work and Design Specifications including text, tables, spreadsheets, graphics, and other diverse content.
- Proofread reports, records, and other data for accuracy.
- Onboard/Offboard Employees: Partner with new employee supervisor/hiring manager, digital services, and Human Resources to provide an outstanding experience for both new hires and departing employees. Responsibilities include:
- Support supervisors with tailored new employee onboarding plans.
- Work closely with the Supervisor, Human Resources, and Digital Services teams to ensure a smooth and positive offboarding experience for employees while recognizing and appreciating their contributions during their tenure at BC.
- Support first day new employee orientations and troubleshooting with new digital services equipment
- Assist with timesheet, Health and safety orientation, and other specific onboarding orientations.
- Draft new employee announcements.
- Assist with new employee photo.
- Culture: Partner with local operations leader to foster employee engagement and connection for all staff (in-person, hybrid, and virtual employees). Responsibilities include:
- Lead, plan, coordinate office events, (social, volunteer, and internal giving campaigns) employee, and project celebrations throughout the year).
- Schedule and coordinate monthly office All Hands meeting.
- Use office MS Teams channels to communicate office information, company information, staff acknowledgements and other various topics to encourage employee engagement.
- Maintain and track office social spend budget.
- Flexibility to adapt and execute various additional assignments based on evolving needs.
- Health & Safety: May collaborate with local and national health and safety team to support local operations leader with facilitating company health and safety program, being a champion for company health and safety culture development. Responsibilities could include:
- Assist with incident management following current Incident Management Program guidance and expectations which may include, escalation of event to operational leader and company H&S team, supporting initial detail reporting, participating and/or leading event investigation as well as supporting identified and/or implementation of related corrective and preventative actions. Assist local operations leaders and employees in participating in company work observation and project auditing programs following current respective program guidance and expectations.
- Conduct new hire health and safety orientations and support supervisors with assigning initial H&S training in the company's current Learning Management System (LMS) following current company and H&S Training program guidance and expectations.
- Assist employees with maintaining H&S compliance training.
- Conduct monthly office inspections following current H&S program guidance and expectations.
- Assist with maintaining and updating the office emergency action plan, including supporting the coordination of at least one (1) annual emergency drill following current H&S Program guidance and expectations.
- Maintain and keep an inventory of Personal Protective Equipment (PPE) supplies per current company guidance and expectations. This includes supporting employees with maintaining their own PPE kit/supplies as well as any field first-aid kits as current.
- Support employee exam scheduling following current company Medical Surveillance Program guidance and expectations.
- Coordinate local in-person H&S training classes that may include but not be limited to first aid/CPR/AED, Permit-Required Confined Space Entry, and other health and safety related trainings as needed or requested.
- Assist employees with annual ergonomic evaluations and help procure needed equipment following current company's Ergonomic Program guidance and expectations.
- Support and participate in company Safety Week activities and other routine company health and safety communication distribution.
- Participate in company H&S program routine calls, anticipated to occur at least monthly.
Mentorship
- May provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop their skills and grow within their roles.
Note: The responsibilities listed above represent the general scope of this position. Not all duties may be performed in every Brown and Caldwell office or assignment. Specific responsibilities may vary based on business needs, office size, location, and project requirements.
Skills and Competencies
- Competence in providing administrative support for complex technical tasks.
- Proven ability to work under minimal supervision and make independent decisions.
- ...Administrative Assistant Opportunity in Phoenix, AZ Join our team as an Administrative Assistant in the vibrant city of Phoenix, AZ. Known for its year-... ...customer service and administrative support to the Office of the Director. Your role will include greeting visitors...SuggestedWork at office
$86.4k - $129.6k
Salesforce System Administrator job at Republic Services. Phoenix, AZ. POSITION SUMMARY: The Salesforce System Administrator administers a Salesforce ERP implementation at Republic Services. The Salesforce System Administrator performs key functions such as configuration...SuggestedContract workTemporary workLocal area- ...Office Administrator We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and...SuggestedWork at office
- Physician and Community Liaison-Phoenix, AZ Job Description Posted Monday, August 17, 2026 at 4:00 AM Physician and Community Liaison... ...personnel, including doctors, physician liaisons, nurses, administrators, hospital and business directories, trade shows, associations...Suggested
$16.7 per hour
...Admin Assistant / Receptionist - Phoenix, AZ Admin Assistant / Receptionist Phoenix, AZ Pay Rate: $16.70 /Hr Temp-to-Hire... ...front desk receptionist in the main lobby and provide administrative support to the Office of the Director. Duties/Responsibilities Greet...SuggestedTemporary workWork at officeLocal areaShift work$75k - $90k
RN / LVN Regional Clinical Liaison - Phoenix, AZ Phoenix, AZ RESPECT. RELIABILITY. POSITIVE ATTITUDE. ALWAYS MOTIVATED. HUMILITY. These... ...Bachelor’s Degree in Healthcare Management or Business Administration preferred Great Place to Work® Certified and Fortune Top 50...$17.5 - $20.5 per hour
Assistant Manager, Dollar Self Storage, Phoenix, AZ If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Full Time Clerical Phoenix, AZ, US 3 days ago Requisition ID...Hourly payFull timeContract workImmediate startFlexible hours$16 - $20.43 per hour
...patient-oriented service in a clinical or front office setting; performs a variety of clerical and administrative duties related to the delivery of patient care,... ...overtime. Our office is located at 350 W. Thomas Rd. Phoenix, AZ. We offer 4 weeks of paid training. The hours...Daily paidMinimum wageFull timePart timeWork experience placementWork at officeLocal areaRelocation packageMonday to FridayShift work$102.28k - $144.4k
Senior Executive Administrative Assistant job at Intel. Phoenix, AZ. Job Details Job Details: Job Description Join Intel and build a better tomorrow. Intel is in the midst of an exciting transformation, with a vision to create and extend computing technology to connect...Hourly payLocal areaShift work- Project Executive - Plumbing/Process Piping Phoenix, AZ, United States Be the First to Apply Job Description General Job Description:... ...adaptation of management/accounting software. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Project) Experience preferred...Temporary workFor contractorsFor subcontractorWork at officeLocal area
$22 - $24 per hour
Location: Phoenix, AZ 85027 Job Type: Direct Hire (Full-Time) Pay Range: $22 - $24/ Hour + $2 Mandarin Bilingual Premium Schedule: Monday-Friday 8am-5pm (1 hour lunch) Position Overview Pride Health is seeking a Bilingual Patient Care Coordinator (English/Mandarin) to...Full timeLocal areaMonday to Friday$24 - $30 per hour
...Job Description Job Description Facilities Associate – Phoenix, AZ We are seeking a reliable and hands-on Facilities Associate to... ...Maintain inventory of maintenance supplies and equipment Support office and facility improvement projects Assist with physical...Temporary workFor contractorsWork at officeLocal areaMonday to Friday- Phoenix, United States | Posted on 06/18/2026 Pay Rate $18/hr W2 (fixed — submissions above this will be rejected) Hours 7:30 AM - 3:30... ...information. Required Minimum 1 year data entry experience Local Phoenix AZ — city and state must appear on resume Must consent to annual...Contract workLocal areaMonday to Friday
$18 - $20 per hour
Overview Customer Support Representative job at TEKsystems. Phoenix, AZ. Start Date: May 20th or May 26th. Schedule: Monday through Friday, day shifts available. Location: Onsite, off I-10 and Ray Rd (by Ikea). Responsibilities Take inbound calls from borrowers regarding...Temporary workMonday to FridayDay shift$48.3k
...Amica is seeking an Associate Customer Care Representative in Phoenix, AZ. This role requires taking phone calls to sell policies and service... ...loyal policyholders, a mission that thousands of employees in offices nationwide share and support.Equal Opportunity Policy: All...Temporary workImmediate startMonday to Friday2 days per week$51.25k - $84.25k
...support every day. We are seeking candidates that live in the Phoenix, AZ area. The Account Development Specialist is an Inside Sales... ...operate with an intentional hybrid approach that balances in-office collaboration (1-2 days/week) with flexibility to work from...Minimum wageWork experience placementSeasonal workLive inWork at officeLocal areaWork from homeFlexible hours2 days per week1 day per week- ...Join Our Dynamic Financial Management Team in Phoenix, AZ! Are you ready to take on a challenging and rewarding role in the heart of Phoenix, Arizona? Our team at the Arizona Department of Transportation (AZDOT) is seeking a dedicated Accounting Specialist to join our...Full time
- Quality Assurance Quality Control Specialist - Phoenix, AZ Founded in 1994, OBR is a provider of mission-critical cooling technology services... ...450 employees, OBR serves a number of end markets through 12 offices, including semiconductor, water and wastewater, food and...Daily paidFull timeTemporary workLocal area
$16.7 per hour
...Job Description Admin Assistant / Receptionist - Phoenix, AZ Pay Rate: $16.70 /Hr – Temp-to-Hire Shift: 8-5;... ...front desk receptionist in the main lobby and provide administrative support to the Office of the Director. Duties/Responsibilities • Greet...Temporary workWork at officeLocal areaShift work- Phoenix, United States | Posted on 06/29/2026 Location: Phoenix, AZ 85003 - 100% onsite (local Phoenix only) Type: Contract (through June 2027) | Start: ~July 20,... ...Role SunSoft Online is seeking a Cloud Apple JAMF Administrator to support a state agency’s enterprise Apple...Contract workLocal area
$22 - $30 per hour
...place and support busy families. Our Phoenix team focuses on Aging-in-Place solutions... ...communication both in the field and in the office. Position Overview We are seeking a dependable, organized Office Administrator / Scheduling Coordinator to support...Hourly payFull timePart timeWork at officeLocal areaMonday to Friday- Holder Construction, based in Phoenix, AZ, is seeking a Construction Project Scheduler Coordinator to join our team. This full-time, in-person role involves managing construction schedules, utilizing Primavera P6, and mentoring junior schedulers. The ideal candidate will...Full time
- ...experience in construction phase administration. VLMK's team of registered... ...services to clients from offices in Oregon, Washington, and Arizona... ..., registered Architect in AZ. A minimum of a Bachelors... .... Reside in or near the Phoenix, AZ area. Ability to prioritize...Full timeFlexible hours
$37 - $51.2 per hour
...industry. The work we do together advances the world's technology. What We Offer Salary: $37.00 - $51.20 Location: Phoenix,AZ You'll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges...Full timeWork experience placementRelocation$37 - $51.2 per hour
...industry. The work we do together advances the worlds technology. What We Offer Salary: $37.00 - $51.20 Location: Phoenix,AZ Youll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges...Full timeWork experience placementRelocation$27 - $37 per hour
# Cytogenetics TechnologistLabcorp · Phoenix, AZTailor My ResumeStart free. No credit card.### About the JobLabcorp is a global leader in... ...in Oncology cytogeneticsPosted9 days agoJob TypeFull-timeSalary$27 - $37 USD/hourLocation* Phoenix, AZ #J-18808-Ljbffr QuickCruitRemote workMonday to Friday$2,673 per week
Special Procedures Technologist Location: Phoenix, AZ Specialty: Special Procedures Technologist Assignment Length: 13 weeks with possible extension Hours per Week: 36 Schedule: Days Shift Time: 6:30 AM - 7:00 PM Shift Details: Intermittent weekends and on call coverage...Shift workWeekend work$36k
Event Sales Specialist (SDR) - Phoenix, AZ Robbins Research International, Inc. Phoenix, Arizona, United States Sales About this position Robbins Research International is the world’s leading personal development and peak performance company. For over 40 years we have...Full timeLocal areaMonday to Friday$17.5 - $20.5 per hour
...Job Description Job Description Assistant Property Manager - Dollar Self Storage Phoenix, AZ (DSS2) Dollar Self Storage is a privately held company that develops and manages self storage centers. In the last seven years we’ve grown from 12 to 24 storage centers...Hourly payFull timeContract workImmediate startFlexible hours- The Project Billing Coordinator will work closely with finance and operations managers to ensure the financial integrity of company projects. Responsibility for all elements of a project’s financial life cycle fall within the responsibilities of this position. This is ...Full time
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Administrator (Phoenix, AZ). Be the first to apply!
- office assistant Phoenix, AZ
- clerical worker Phoenix, AZ
- medical office assistant work from home Phoenix, AZ
- clerical office assistant Phoenix, AZ
- office aide Phoenix, AZ
- general office assistant Phoenix, AZ
- general administrator Phoenix, AZ
- work from home office assistant Phoenix, AZ
- office assistant customer service Phoenix, AZ
- office administrator accounting Phoenix, AZ



