Onboarding Coordinator

Onboarding Coordinator

The Onboarding Coordinator is responsible for the HR onboarding of new workforce members for Dana-Farber Cancer Institute. The Onboarding Coordinator works collaboratively with Talent Acquisition, Occupational Health Services, and the many Hiring Managers across the institute to ensure a smooth onboarding process and warm welcome for incoming staff.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Primary Duties And Responsibilities:

• Onboarding of all DFCI paid staff and sponsored staff
• Communicates with Hiring Managers and candidates throughout the onboarding process
• Coordinate occupational health clearance for new staff
• May assist to ensure collection and administration of all paperwork in compliance with Federal and State laws
• Administer background screen and all other new hire paperwork as needed
• Provide back up support for in person NHO check in process
• May provide back up support for the Cori Adverse Action Process
• May assist to ensure PHF's are approved by the deadline date
• Liaison between managers and outside vendors, as needed, related to onboarding of staff
• Problem solves onboarding issues as they arise
• Ensures onboarding requests are compliant
• Troubleshoot HealthStream access issues for new hires and escalate to the appropriate HR/IS party
• Front Desk Reception back up as needed
• Partners with HR Immigration regarding staff who require visa sponsorship
• Provides backup for other members of the onboarding team as needed
• All other duties as assigned

Knowledge, Skills, And Abilities Required:

• Familiarity with state and federal employment/labor laws and practices helpful
• Proficiency with Microsoft Office required
• Experience working with an Applicant Tracking System strongly preferred
• PeopleSoft experience strongly preferred
• Must be extremely organized, detail oriented, and possess the ability to work in a fast paced, high volume environment
• Must have excellent written and verbal communication skills
• Excellent problem-solving skills
• Excellent customer service skills
• Ability to take the initiative and knowing when to escalate problems

Minimum Job Qualifications:

• High school diploma; Bachelor's degree preferred
• 1 year administrative/office experience
• HR experience preferred
• Experience working with an Applicant Tracking System strongly preferred
• PeopleSoft experience strongly preferred

Supervisory Responsibilities:

• None

Patient Contact:

• None

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

Dana-Farber Cancer Institute