Receptionist/ Administraive Assistant

Job Description

Job Description

Job Title: Receptionist/Administrative Assistant

Location: Tonawanda, NY

Hire Type: Contingent

Pay Range: $20.00 - $22.00/hour

Work Type: Full-time

Work Model: Onsite

Work Schedule: Monday – Friday, 7:30am – 4pm

Recruiter Contact: Dylan Pebbles | View phone number on ziprecruiter.com | View email address on ziprecruiter.com

Nature & Scope:

Positional Overview

The Imagine Group is recruiting for a Receptionist/Administrative Assistant on behalf of our client, a leading precision manufacturing company in Tonawanda, NY specializing in complex machine components and assemblies for the aerospace, defense, energy, and industrial markets. The organization combines advanced CNC machining, engineering expertise, and rigorous quality standards to produce high-performance parts while supporting customers with innovative manufacturing solutions and continuous process improvement.

In this role, you will be responsible for providing front desk support by greeting visitors, answering and directing phone calls, managing incoming mail, and maintaining a professional office environment. You will coordinate administrative tasks such as scheduling meetings, preparing documents, ordering office supplies, maintaining records, and supporting multiple departments to ensure efficient day-to-day operations.

Role & Responsibility:

Tasks That Will Lead to Your Success

• Welcome and assist customers, visitors, and vendors with friendly and professional demeanor.
• Answer, screen, and direct incoming phone calls.
• Process invoices and perform general administrative duties.
• Scan, organize, and electronically file documents for multiple departments.
• Maintain and update company calendars.
• Schedule meetings and reserve conference rooms.
• Prepare conference rooms for customer visits, executive meetings, and lunch meetings while maintaining a polished presentation.
• Track and maintain daily employee attendance records.
• Monitor and replenish office and break room supplies.
• Provide administrative support and assist with projects for various departments.
• Operate office equipment including printers, scanners, copiers, and other office technology.
• Maintain a clean, organized, and welcoming reception area.
• Support the overall efficiency of daily office operations.

Skills & Experience

Qualifications That Will Help You Thrive

• High school diploma or equivalent required.
• Previous receptionist, administrative assistant, or office support experience preferred.
• Strong customer service and interpersonal skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Comfortable using office equipment such as printers, copiers, scanners, and multi-function devices.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Professional appearance, attitude, and demeanor.
• Ability to lift 25-40 pounds as needed.
• Reliable transportation and consistent attendance.