Office Administrator

Job Description

Job Description

OFFICE ADMINISTRATOR

Full-Time | On-Site | Euless, Texas | $22 to $35 per hour

ABOUT FEEL GREAT CAR WASH

• Feel Great Car Wash is a family owned express car wash brand with seven locations across Dallas Fort Worth.
• Our Euless management office supports the people, systems, vendors, and daily operations behind those locations.
• Feel Great Car Wash is managed by Q Wash Management LLC d.b.a. The Diya Group.
• This position is based in our Euless management office and works closely with company leadership.

WHY WORK HERE

• This is an opportunity to become the person who makes a growing office work better.
• Your organization, follow through, and process improvements will affect employees, vendors, visitors, new hires, and company leadership every day.
• The role provides exposure to several parts of the business and room to earn broader responsibility by demonstrating sound judgment and dependable execution.
• Eligible full time employees receive paid time off, medical insurance, dental insurance, vision insurance, and free car washes, subject to the applicable plan terms and company policies.

POSITION SUMMARY

• The Office Administrator keeps the office organized, responsive, and ready for the people who depend on it.
• This person coordinates office supplies, vendors, visitors, records, meetings, and new hire setup.
• The right candidate notices what is missing, takes initiative, and follows each issue through until it is resolved or clearly handed to the right person.
• This is an active office role in a fast paced company.
• Priorities can change, several requests may arrive at once, and important details cannot be allowed to disappear.
• Success means keeping commitments visible, communicating early, and making the office easier for everyone else to use.

WHAT YOU WILL DO

Office operations

• Keep office supplies, kitchen items, meeting rooms, and common areas organized and ready for use.

• Monitor essential supplies and place approved orders before stock runs out.

• Coordinate our vendors to handle the cleaning, maintenance, repair, delivery, and other office requirements.

• Greet visitors, candidates, clients, and vendors professionally.

• Receive, sort, and route mail, deliveries, and office requests.

• Maintain a visible list of open office issues, owners, and due dates.

• Follow up on assigned office tasks until they are completed, rescheduled, or escalated.

Records and digital organization

• Maintain clear digital and physical filing systems.

• Follow company naming, storage, and access rules.

• Create and update simple trackers, checklists, forms, and process instructions.

• Enter and verify information accurately in company systems.

• Protect confidential employee and company information.

New hire and employee support

• Coordinate the administrative steps for interviews and new hire onboarding.

• Prepare approved forms, equipment, accounts, and first day information.

• Confirm that each new hire has what they need on the first day.

• Maintain complete hiring and onboarding records in the approved location.

• Route employee questions to the correct owner when the answer is outside this role's authority.

Scheduling and communication

• Schedule meetings and keep shared calendars current.

• Prepare agendas, take clear notes, and record tasks, owners, and due dates when assigned.

• Draft professional emails, notices, and routine documents.

• Follow up on unanswered requests and overdue administrative items.

• Escalate blocked or sensitive issues with the relevant facts and a recommended next step.

Technology and process support

• Use Google Drive, Docs, Sheets, Calendar, Gmail, video meetings, and the company task system throughout the day.

• Learn unfamiliar tools and basic workflows independently.

• Troubleshoot ordinary computer, printer, scanner, file, and access problems.

• Help coworkers follow documented office processes.

• Suggest practical improvements when a recurring problem can be prevented.

WHAT SUCCESS LOOKS LIKE AFTER 90 DAYS

• Essential office supplies are replenished through a visible and repeatable process.

• Cleaning, repairs, vendors, visitors, mail, and deliveries have clear procedures.

• Shared files and routine office records are organized and can be found by another employee.

• New hires receive approved accounts, equipment, forms, and first day information on time.

• Open administrative requests are tracked to completion, rescheduled in writing, or escalated.

• At least two useful process improvements have been documented.

• The manager can review the role's work from simple records instead of relying on memory.

WHAT YOU BRING

• Strong practical computer skills.

• Working ability with Google Drive, Docs, Sheets, Calendar, and Gmail.

• Accurate data entry and digital file organization.

• Clear written and verbal communication.

• The ability to keep several tasks and deadlines visible at once.

• Sound judgment about confidential information.

• Reliable attendance and follow through.

• The ability to learn unfamiliar software and office processes quickly.

• Comfort working in an environment where priorities can change.

• Authorization to work in the United States.

EXPERIENCE & WHO SHOULD APPLY

• New Graduates are strongly encouraged to apply.
• Candidates at any career stage are encouraged to apply.
• A traditional office title or a fixed number of years of experience is not required.
• This can be your first formal office role if you can demonstrate strong computer skills, organization, initiative, sound judgment, clear communication, and the ability to learn new technology quickly.
• Relevant experience may come from employment, internships, education, volunteer leadership, campus organizations, customer service, independent projects, or other work where you organized people, information, deadlines, or systems.
• We care most about what you can demonstrate.

SCHEDULE AND WORK ARRANGEMENT

• This is a full-time, on-site position in Euless, Texas.
• The regular schedule is Monday through Friday during normal business hours.
• In the case of certain hours you must take for personal obligations i.e. school pickup etc. that can be negotiated later in the process.

COMPENSATION AND BENEFITS

• Pay is $22 to $35 per hour based on demonstrated skills primarily, relevant experience, and final role scope.
• Benefits for eligible full time employees include:
• • Paid time off
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Free car washes at Feel Great Car Wash locations
• Eligibility, waiting periods, employee contributions, and plan terms are governed by the applicable benefit plans and company policies.

APPLICATION AND SELECTION PROCESS

• Apply with your resume. A cover letter is not required.
• Selected candidates will complete a short phone screen and a practical office work sample.
• The work sample may include organizing a small set of requests, writing a professional email, updating a simple spreadsheet, and explaining what should be handled first and why.
• Finalists may be asked for professional references.
• Any offer is contingent on a background check conducted in accordance with applicable law and completion of the company's required employment documents.

EQUAL EMPLOYMENT OPPORTUNITY

Feel Great Car Wash provides equal employment opportunities to qualified applicants and employees without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.

This description explains the role's primary responsibilities. It is not an exhaustive list of every task that may reasonably be assigned. Material changes to the role's standing responsibilities, authority, schedule, or performance measures should be documented in writing.

\nCompany Description

Feel Great Car Wash is a family owned express car wash brand with seven locations across Dallas Fort Worth. Our Euless management office supports the people, systems, vendors, and daily operations behind those locations.

Feel Great Car Wash is managed by Q Wash Management LLC, which does business as The Diya Group. Office and management employees work from our Euless office and collaborate closely with company leadership.

We value people who take initiative, learn quickly, communicate clearly, solve practical problems, and follow their work through to completion. Because our team is growing, each employee has an opportunity to make a visible difference and help us build stronger systems. Eligible full time employees receive paid time off, medical, dental, and vision insurance, and free car washes, subject to company policies and plan terms.

Company Description

Feel Great Car Wash is a family owned express car wash brand with seven locations across Dallas Fort Worth. Our Euless management office supports the people, systems, vendors, and daily operations behind those locations.\n\nFeel Great Car Wash is managed by Q Wash Management LLC, which does business as The Diya Group. Office and management employees work from our Euless office and collaborate closely with company leadership.\n\nWe value people who take initiative, learn quickly, communicate clearly, solve practical problems, and follow their work through to completion. Because our team is growing, each employee has an opportunity to make a visible difference and help us build stronger systems. Eligible full time employees receive paid time off, medical, dental, and vision insurance, and free car washes, subject to company policies and plan terms.