Administrative Assistant II

Responsible for providing advanced administrative and clerical support to two sections within Palm Beach County Fire Rescue's Administration Division. Responsibilities include scheduling appointments and meetings, maintaining calendars, preparing correspondence, reports, agendas, and meeting minutes, managing confidential files and records, coordinating travel requests, and serving as a primary point of contact for staff and visitors. This position is responsible for reviewing, processing, tracking, and ensuring compliance for tuition reimbursement requests, certification and re-certification, degree approval requests, and State Supplemental Compensation applications. Additional duties include assisting with timekeeping records, coordinating high-profile meetings and events, maintaining records retention requirements, supporting new hire processes, ordering office supplies, preparing presentations and reports, and communicating with County departments, outside agencies, and Fire Rescue personnel. The successful candidate must be highly organized, detail-oriented, capable of exercising independent judgment, and able to manage multiple priorities while maintaining confidentiality and compliance with County policies, Fire Rescue procedures, and the Collective Bargaining Agreement (CBA).


QUALIFICATIONS

• Graduation from high school or an equivalent recognized certification; minimum of four (4) years of progressively responsible office experience, which includes six (6) months reviewing, overseeing, and leading the work of others.

• Experience using Microsoft Office programs,
• Advanced Excel skills experience, and
• Experience with Human Resources Information System (HRIS).