HR Coordinator

Job Summary The Human Resources Coordinator provides administrative and transactional support to the onsite client group, assisting employees and managers with day-to-day HR support. The role contributes to accurate and timely HR operations by coordinating recruitment and onboarding, maintaining employee records, and supporting core HR processes. Serving as the primary onsite HR contact, the HR Coordinator helps foster a consistent and positive employee experience for warehouse and salaried teams. This position reports to the Director, Human Resources. Duties & Responsibilities Support recruitment activities, including posting job ads, scheduling interviews, conducting initial phone screens, completing reference checks, and preparing offer letters Own full-cycle temporary labour recruitment including vendor relationship management with third party recruitment agencies Coordinate onboarding activities such as collecting and organizing new hire documentation, scheduling training, managing Day 1 logistics, and ensuring all steps in the onboarding checklist are completed Maintain employee files and ensure all documentation and lifecycle changes are accurately recorded and up to date Assist in updating HR work instructions, process documents, and other administrative materials Administer employee programs including Employee Spotlight and Service and Anniversary Awards by coordinating nominations, communication, tracking, and any required gift distribution Assist with reporting and documenting health & safety incidents and support the on‑site Health & Safety program under the guidance of the Site Leadership Ensure compliance with relevant state and federal health & safety regulations through accurate record keeping and follow up Organize and lead Employee Engagement Committee events and initiatives Provide site‑level administrative support including assisting Site Leadership with office tasks, organizing meeting and event logistics, managing supply ordering, and supporting general operational requirements Assist in creating and updating HR training materials and other documentation Provide support on HR initiatives related to employee experience, organizational changes, and other projects as assigned Perform other duties as assigned to support the HR team and site operations Qualifications & Educational Requirements 1–2 years of HR experience providing administrative support across multiple HR functions Associate degree in Human Resources, Business Administration, or a related field Experience supporting health & safety programs within an operational environment an asset Effectively manages multiple priorities while maintaining a high level of accuracy and detail Brings a positive, solution‑focused mindset and an interest in ongoing growth Proficiency with Microsoft Office; experience with HRIS systems (preferably Dayforce) Total Rewards Co-Pay Group Benefits with low Employee rates for Medical, Dental, Vision Fully funded Life Insurance, AD&D, Short Term & Long-Term Disability Optional Supplemental Insurance (e.g. critical illness, Employee or Spousal Life Insurance and AD&D) 401K with 100% employer match up to 4% Employee Assistance Program Workplace Wellness Program Support of professional memberships/certifications Our Values We Think Customer – we aim to put our customers at the center of everything we do, taking time to understand their needs; creating solutions that meet and exceed their expectations, enhancing everyday moments We Care About People – we recognize the power of a community with a common purpose; empathizing with others’ point of view and acting with integrity to create a safe and healthy environment We Value Innovation – we are building a better future day by day; developing innovations that will create quality, consumer-centric, sustainable solutions We Keep it Simple – we make the complex simple by driving out inefficiencies; which enables us to be agile, responsive and to get the job done Equal Opportunity Glen Dimplex Americas is committed to fair and accessible employment practices, including accommodations throughout the recruitment process. If you require accommodation, please let us know and we will work with you to meet your needs. Please note, Glen Dimplex Americas may use artificial intelligence (AI) tools as part of our interview and recruitment process to assist in screening and evaluating applicants. All information will be handled in accordance with our privacy policies, and any AI-supported assessments are designed to ensure a fair and consistent evaluation for all candidates. We thank all applicants for their interest in Glen Dimplex Americas; however, only those selected for an interview will be contacted. #J-18808-Ljbffr