Office Manager - Automotive Finance BHPH

Job Description

Job Description

Description:

We are seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day administrative, accounting, and operational functions of our automotive finance operation. This role plays a key part in maintaining accurate financial records, supporting dealership compliance, and ensuring smooth office workflow.

The ideal candidate is dependable, analytical, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism and integrity.

Key ResponsibilitiesAccounting & Financial Operations

• Post vehicle deals, customer payments, and adjustments accurately
• Reconcile accounts and maintain accurate financial records
• Assist with preparation of financial statements and operational reports
• Monitor account activity, discrepancies, and reporting accuracy
• Support month-end closing processes and daily cash balancing

Cash Handling & Reporting

• Verify all payments and deposits are properly accounted for
• Review and audit transactions for accuracy
• Identify and resolve discrepancies in a timely manner
• Maintain organized documentation and reporting processes

Deal Processing & Compliance

• Process and finalize vehicle paperwork and contracts
• Ensure deal files are complete, accurate, and compliant
• Assist with title work, lien processing, and document management
• Maintain confidentiality and adherence to company policies and regulations

Office & Administrative Support

• Oversee daily office workflow and administrative functions
• Coordinate with vendors and internal departments as needed
• Assist with payroll and other office support duties
• Provide operational support to management and collections teams

Qualifications

• Previous accounting, bookkeeping, or office management experience preferred
• Automotive dealership or finance industry experience is a plus
• Strong attention to detail and organizational skills
• Experience with Microsoft Excel and dealership management software preferred
• Ability to work independently and manage multiple responsibilities
• Professional communication skills and strong work ethic

What We’re Looking For

• High level of integrity and accountability
• Strong problem-solving and organizational abilities
• Team-oriented mindset with a positive attitude
• Ability to thrive in a fast-paced environment
• Reliable, dependable, and committed to accuracy

Why Join Our Team?

We are looking for someone who wants to be part of a growing team environment where accuracy, professionalism, and customer service matter. This position offers the opportunity to play a vital role in the daily success and long-term operations of the business.

Requirements: