Administrative Coordinator 4

Administrative Coordinator 4

Make a difference behind the scenes in delivering timely Medicaid services! As an Administrative Coordinator 4, you'll play an essential role in processing member correspondence, organizing and classifying important documents, and ensuring information is accurately added to member accounts. Your attention to detail and timely work will help keep cases moving efficiently and ensure Medicaid members receive the information and coverage they need. If you're organized, detail-oriented, and ready to make a meaningful impact, we encourage you to apply!

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Demonstrating Self-Awareness: The ability to manage your personality, behavior, skills, and emotions.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

Minimum Qualifications:

Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification:

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information:

Job Duties:

Sorts and processes incoming Medicaid correspondence received through postal mail, email, eFax, and other electronic sources.

Reviews, classifies, and accurately images documents according to established document types and processing procedures.

Transmits processed documents to member accounts within established timeframes to support timely case processing.

Routes electronic and hard-copy documents to the appropriate member cases for attachment and further action.

Files, archives, and maintains Medicaid documents in accordance with established procedures and recordkeeping requirements.

Prepares and sends outbound correspondence requesting confidential information from Medicaid members or other appropriate parties.

Monitors and prioritizes correspondence to ensure timely processing, support eligibility determinations, and help prevent delays in Medicaid coverage.

Position-Specific Details:

Location: Medical Vendor Administration / Eligibility Field Operations / East Baton Rouge Parish

Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment, Job appointment, Detail to Special Duty, or WAE appointment

Cost Center: View phone number on click.appcast.io

Position Number(s): 50660994

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For information on how to check your application status and understand status updates, please click HERE (Download PDF reader).

Benefits:

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage: More information can be found at

Parental Leave Up to six weeks paid parental leave More information can be found at

Holidays and Leave State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (
• Teacher's Retirement System of Louisiana (
• Louisiana School Employees Retirement System ( among others