ADMINISTRATIVE PROGRAM SPECIALIST-B
Louisiana.gov
OTS Fleet Coordinator
Compile driving records on employees needing authorization to drive a state vehicle or on state business. Verify if the employee has completed the Defensive Driving Training and that it is up to date. If all requirements are met, recommend approval for employees to drive a state vehicle. Compile the DAMV-3 mileage logs for all OTS units. Check the DAMV-3 to ensure that the employees filled in all the information correctly. Reconcile gas tickets, repair and maintenance tickets to the DAMV-3s and the fuel bill. Recommend approval of fuel bills for payment and send to Accounts Payables. Enter the DAMV-3 information monthly into the LPAA (FA-7) system for State Fleet. Perform inspections on OTS units to ensure the safety of the employees and units. Monitor the OTS units to ensure that maintenance is performed. Recommend approval on all repairs and maintenance for all OTS units. Complete and send the DAM V-7 report to LPAA monthly. Issue PIN numbers for Fueltrac through an online account. Cancel PIN numbers when employees leave OTS. Recommend approval for mileage reimbursement for employees that use their personal vehicles on state business. Collect information and Police reports on accidents involving state owned units. Recommend approval for overnight storage of OTS/State owned vehicles. Monitor the signing in/out of OTS Pool units. Prepares Fleet Budget for the new fiscal year and submits to OTS Budget Office.
OTS Property
Assist manager with conducting annual inventory of all OTS approximate 10,000 properties. Perform a walk-through of multiple state agencies across the State of Louisiana to identify all tagged information technology and telecommunication equipment items to ensure they are identified. If any property is not located, it is listed as unlocated for three years with LPAA and then removed from the inventory. Assist manager with tagging all property with a cost of $1,000 or more and enter property on the LPAA (FA-7) inventory system within 60 days of receipt or acceptance. Tag all property with a cost of $1,000 or less and enter property on the OTS management system within 60 days of receipt or acceptance. Enter Transfer Request for surplus property the agency no longer needs or uses. Schedule pick up or delivery of surplus property with LPAA. Enter and update property location codes used for inventory. Sign in and out OTS laptop computers to employees. Send tagged property information to the OTS Budget Office. Send surplus property information to the OTS Budget Office. Work with all departments to determine if we can repair an item or if we need to replace an item.
OTS Safety and Loss Prevention Officer
Assist manager in conducting quarterly Safety inspections of the OTS facility to ensure the safety of the OTS employees, public and facility. Report or correct any unsafe conditions. Documents Fire Drills. During Fire Alarms, perform a walk-through of OTS, check all departments, break room, restrooms and conference rooms to ensure the safety of everyone. Assist in Self Audits as required by ORM. Prepares quarterly Exposure Reports to OTS IT Manager ORM online. Receive accident reports and investigate the accident. Work with other OTS department Directors to ensure that all departments are following the OTS Safety and Loss Prevention Manual. Other duties as needed and/or directed by the Manager, Director, State CIO or his designee.
Benefits
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at Parental Leave Up to six weeks paid parental leave More information can be found at Holidays and Leave State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System ( LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana ( Louisiana School Employees Retirement System ( among others
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