Administrative Assistant

Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite.
Location: 150 Broadway, Albany
Job Duration: 2 years
Closing: 04/30/2026.

The successful candidate will assist with all aspects of NY's prescription program, paper and electronic; prescriber education, issuing controlled substance licenses to healthcare facilities, processing drug destruction requests from healthcare facilities, providing guidance to pharmacies with submission of dispensed prescription data, and capturing complaints to ensure that health and safety standards are met and protect the public health by combating the illegal use and trafficking of prescription controlled substances.
General duties:

• Performing administrative support responsibilities such as maintaining various tracking and database systems.
• Formatting documents in Microsoft Word, PowerPoint, and Excel.
• Performing data entry operations and data quality control.
• Monitoring shared email accounts and drafting professional responses.
• Answering phones, referring calls, and answering inquiries.
• Receiving and processing mail and fax documents.
• Printing, scanning, faxing and photocopying.
• Organizing and maintaining electronic (and paper) files.

Minimum qualifications include:

• Excellent working knowledge of Microsoft Office applications (specifically Word, Excel, PowerPoint, and Outlook).
• The ability to work on a team and handle multiple shifting priorities.
• Good organizational skills.
• Ability to correspond with healthcare professionals.
• Familiarity working in electronic databases.
• Candidates should be dependable, highly motivated, individuals and able to work in a fast-paced, high-volume office environment.

Preferred qualifications include:

• Familiarity and knowledge of varied healthcare entities; including pharmacies, practitioners, and healthcare institutions.
• Familiarity and knowledge of the New York State Health Commerce System.
• Prior experience working in a New York State Health Department secure, confidential law enforcement environment.

The Nexus Staff Difference:

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.