Executive Office Manager

Executive Office Manager

Workforce Solutions Borderplex is one of 28 public workforce development boards in Texas serving the six-county Borderplex region. We are a non-profit opportunity incubator, personalizing the career path and connecting the right people to the right positions. With the tools, programs, and services we provide, we know you can do anything you put your heart into. Our organization and its initiatives have been recognized and awarded by the Texas Workforce Commission for our innovative approach to assisting employers and job seekers. WSB serves in the spirit of community support. What we do is so important, but we don't do it alone. We serve the regional business community. Our mission is to help them grow stronger so they can create better jobs. We also prepare people to fill those jobs and achieve a sustaining and fulfilling career. WSB exhibits a growth mindset. We seek individuals who buy into this mission and lead by example by being good stewards of our financial resources, work efficiently to stretch our resources, and support the organization and its community partners so we can collectively elevate the regional economy. Our values include transparency, innovation, accountability, research-driven, impact-driven, integrity, collaboration, and empathy. Join this high-performing team and support a thriving regional economy!

The Executive Office Manager (EOM) serves as a trusted partner to the CEO and executive leadership, ensuring the efficient operation of the executive office through executive support, Board governance administration, strategic project coordination, and stakeholder engagement. This position works closely with Board members, elected officials, community partners, vendors, and staff to support organizational priorities, governance activities, legislative initiatives, and executive decision-making. The role requires strong judgment, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment with a high degree of independence.

Role and Responsibilities:

• Support the CEO and executive leadership with daily operations and strategic priorities.
• Coordinate Board and committee meetings, agendas, materials, and minutes.
• Maintain governance records and support compliance requirements.
• Manage executive communications, reports, presentations, and correspondence.
• Coordinate special projects and cross-functional initiatives.
• Support legislative, community, and stakeholder engagement efforts.
• Build and maintain relationships with Board members, elected officials, staff, vendors, and community partners.
• Conduct research, data analysis, and process improvement initiatives.
• Coordinate meetings, events, and executive office activities.
• Perform related duties as assigned.

Experience and Education Requirements:

• Bachelor's degree in Business Administration, Public Administration, Communications, Political Science, or a related field preferred. An equivalent combination of education and experience may be considered.
• Experience supporting executives, Boards, governance functions, project management, or public administration preferred.
• Experience working with multiple stakeholders and managing complex priorities.

Knowledge, Skills, Abilities:

• Knowledge of executive office operations and governance practices.
• Strong organizational, communication, and project management skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Ability to work independently and manage competing priorities.
• Strong research, analytical, and problem-solving skills.
• Ability to build effective relationships with diverse stakeholders.
• Proficiency in Microsoft 365 and other business applications.
• Professionalism, diplomacy, adaptability, and attention to detail.

Job Specific Competencies:

• Attention to Detail
• Data Gathering & Analysis
• Problem Solving
• Decision Quality
• Planning & Prioritization
• Adaptability
• Innovation
• External & Organizational Awareness

General/Organizational Competencies:

• Quality/Compliance
• Customer Focus
• Communication
• Collegiality/Collaboration
• Initiative
• Efficiency
• Continuous Learning & Self Development
• Integrity/Transparency

Additional Notes:

• Must possess a valid driver's license and meet requirements to be included as an authorized driver on the Workforce Solutions Borderplex Commercial Package Policy as stipulated by the insurance carrier.
• Successful clearance of local and/or state background checks.

EEO/ADA:

Workforce Solutions Borderplex provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.