OFFICE MANAGER

Location

BYRAM MIDDLE SCHOOL

Full Time

Yes

Job Category

Non-Certified Application

Schedule

Salary

N/A

Licensed Position

No

OFFICE MANAGER (SCHOOL BUILDING)

Qualifications

Minimum high school education with further training in secretarial skills

Strong public relations skills

Ability to handle multiple office assignments

Proficiency in typing

Must be able to pass a typing (40 wpm) and proofreading test

Computer and word processing skills

Must demonstrate proficiency in word processing software

Proficiency in oral and written communication

Loyalty and discretion

Clerical duties as assigned

Proficient in the use of voicemail and e mail

Reports To

Principal

Supervises

N/A

Job Summary

To ensure the smooth and efficient operation of the school.

Essential Functions

Types correspondence including memoranda, letters, and reports.

Answers and directs telephone calls from principals, teachers, parents, and the general public.

Responds to complaints and requests for information.

Processes incoming requests for information and assistance.

Maintains accurate and complete records and reports.

Operates a variety of office equipment including photocopier, facsimile machine, and computer.

Collects and prepares payroll information.

Processes forms and internal paperwork.

Types and copies forms, reports, and other documents.

Prepares special reports related to assigned area of responsibility.

Coordinates activities with other departments, schools, the public, and outside agencies.

Exhibits professionalism in all on-the-job interactions.

Inputs and retrieves data and text, including STI and MSIS data as assigned.

Organizes and maintains disk storage and filing.

Performs other related duties as requested or assigned.

Assists in the fostering and promotion of a positive school climate.

Maintains a professional demeanor during all interactions between colleagues, parents, students and administration.