OFFICE ASSISTANT

Office Assistant

Qualifications:

• High school diploma and two years of business college preferred
• Proficiency in oral and written communication
• Strong organizational skills
• Excellent people skills
• Ability to facilitate multiple tasks simultaneously
• Proficiency in computer skills (Microsoft and Excel)
• Ability to maintain confidentiality in all matters
• Loyalty and professionalism

Reports To:

Principal and/or Office Manager

Job Goal:

To contribute to the efficient operation of the school office by providing support in the areas of attendance, cumulative records, data entry, and other assigned tasks.

Essential Functions:

• Answers the telephone; relays information to appropriate personnel; greets visitors; and responds to requests for information as directed.
• Types correspondence including memoranda, letters, and reports; copies educational materials for teachers.
• Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.
• Assists the office manager in a variety of duties including, but not limited to the following: registering students for the upcoming school year; compiling birth certificate and immunization forms; verifying and organizing incoming supplies and equipment; ensuring grades are in the SIS; printing progress reports, report cards, and cumulative folder labels; maintaining student discipline records; and attending professional development sessions.
• Inputs and maintains required student data through the SIS (student information system) including, but not limited to, enrolling and withdrawing students and recording demographic data.
• Inputs and maintains required attendance data through the SIS (student information system); completes daily and monthly attendance reports; prints absentee reports; runs and verifies ADA report; enters excused absences when students return.
• Requests, maintains, and sends cumulative records when appropriate; records pertinent data on cumulative records.
• Demonstrates proficiency in the district and state student information system.
• Performs other related duties as requested or assigned.

Evaluation:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

Salary Information:

Classification: Office Assistant

Scale: Classified

Grade: A Grade

Days Employed: 225 days

Salary: Range: $14.50 per hour

Overtime: Non-exempt

Codes:

MS Personnel/Accreditation Data: 751016 (Secretary/Clerical)