Executive Assistant to the Executive Director

Job Description

Job Description

Before you apply – Please read the entire job posting.

Do your homework. We want to hire the right person, not a warm body. Learn about Sacramento Life Center and Sac Valley Women’s Health, who we are, and what we do before you apply. Check out our websites ( and ) to read about our programs, values, and governing philosophies. Your cover letter will reveal your level of interest in this position and desire to work with us.  A COVER LETTER and RESUME are required! Applications without either document will not be considered.

We are looking for an individual who is eager to help serve women within the community as an Executive Assistant reporting to our Executive Director for our non-profit located in the Arden Area.

  Job Responsibilities:

• Miscellaneous office duties for the Executive Director include copying documents, preparing outgoing mail, organizing binders and folders.
• Monitor the Grants Calendar and Tracking as well as assist Executive Director with grant proposals and reports. 
• Assist with answering phones for the office.
• Proofreading and editing letters and other correspondence under the direction of the Executive Director.
• Assist with all mailing including donor letters. 
• Inputting and updating donor contact and details in donor database.
• Create signs, handouts and other materials for donor meetings, talks and events. 
• Oversee and coordinate (2) small fundraising events:  
  • Rose Sale - Contact parishes and volunteers regarding participation; Coordinate volunteers for day before prep and day of sale. Assist with set up and tear down. 
  • Baby Bottles – Contact parishes and schools regarding participation; Coordinate delivery and pick up of bottles; 
• Oversee the Legacy Program – Maintain Legacy Website and communication with Legacy members.
• Major role in execution of the Annual Gala. Assist with the design of all signage including silent auction item descriptions, program, posters, directional signs, table names & numbers; Help with set up, day of operations, tear down and any other duties assigned to help with the smooth operation of the event.
• Assist other staff members, as needed.

Minimum Qualifications:

• Familiarity with nonprofit business is preferred 
• Self-starter with strong organizational skills, the ability to be flexible and the willingness to change priorities as required by changes in circumstances.
• Ability to handle sensitive and confidential assignments with tact and diplomacy.
• Ability to multi-task and work on multiple projects at once.
• Strong interpersonal communications skills. 
• Ability to handle a fast-paced environment.
• Demonstrated experience providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on an executive director’s behalf.
• Ability to manage the executive director’s calendar, including making appointments and prioritizing the most sensitive matters.
• Strong problem-solving skills
• Exceptional organizational skills, attention to detail, and ability to prioritize and execute several critical projects simultaneously 
• All employees are expected to assist in cross-department duties as needed.

Desired Qualifications

• Microsoft Office Suite – including Excel and Word
• Canva 
• Databases – Preferably Donor Perfect
• ClickBid 
• Constant Contact
• Previous Grant Experience is desired.

Experience  

• Minimum of 2-4 years of previous experience as an assistant working in a professional office and/or non-profit environment.

Benefits:

• Flexible PTO 
• Paid Holidays
• 401K Retirement Plan
• Fun at work, a team you will love, and a cause you can stand behind!
• Pay Range (based on experience & knowledge) $23-$25 an hour.

Schedule:

• Monday to Friday
• 9am to 4pm

Work Setting:

• In-Person
• Office Setting with potential frequent interruptions.

Physical and Emotional Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability.

While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, and talk or hear.  Prolong sitting and typing. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The noise level in the work environment is usually quiet.  

SLC is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.