Executive Assistant to the Superintendent

EXECUTIVE ASSISTANT TO THE SUPERINTENDENT POSTING IS OPEN AND PROMOTIONAL WITH PROMOTIONAL TAKING PRECEDENCE The Ideal Candidate: The ideal candidate for the Executive Assistant to the Superintendent is a service-oriented, highly organized, professional individual who demonstrates exceptional judgment, work ethic, and communication skills. This individual plays a critical role in supporting the efficient operation of the Superintendent’s Office and the overall student-centered mission of Lompoc Unified School District (LUSD). This individual serves as a trusted partner to the Superintendent, and understands the context of LUSD and the community it serves. They demonstrate an understanding of excellent interpersonal skills and the ability to build positive relationships with district leadership, staff, board members, families, and community partners. The successful candidate possesses strong executive-level administrative experience, preferably within education or public sector environments. They share in the District’s commitment to equity, and have the ability to manage multiple priorities in a fast-paced setting while maintaining accuracy, confidentiality, and professionalism. The ideal candidate is proactive, detail-oriented, and solutions-focused, with the ability to anticipate needs, manage complex schedules, coordinate high-level meetings and communications, and handle sensitive information with integrity and sound judgment. Strong written and verbal communication skills are essential, along with proficiency in various technology tools, organization systems, and office management practices. This individual is adaptable, collaborative, and committed to supporting student success through effective leadership support and exceptional customer service. They embody professionalism, integrity, and a deep commitment to the values and goals of LUSD and public education. The established Eligibility List will remain in effect for one year. The District has the right to limit the number of eligibles which can be reasonably used during the existence of the eligibility list. The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice. VISIT OUR WEBSITE AT: Application Process: Applicants who successfully meet the employment standards outlined in the Required Qualifications in the job description and the supplemental questionnaire questions in the application will be invited to participate in the testing process. Tentative Testing Schedule for this Recruitment: Written Testing Date: July 24, 2026 Qualifications Appraisal Interview Date: August 13, 2026 EMPLOYMENT STANDARDS In order to be considered for this position, applicants must provide detailed information on their application to demonstrate how they meet the employment standards (Minimum Qualifications for Education and Experience and Licenses and other Requirements) shown below: Education and Experience (Qualifications) Any combination equivalent to: graduation from high school supplemented by college-level course work in secretarial science or related field and five years of increasingly responsible secretarial or administrative assistant experience, with preference given to applicants who have related experience working in a public school setting. Responsibilities Perform highly responsible duties as the primary and confidential secretary to the Assistant Superintendent, relieving the administrator of a variety of secretarial and administrative details; monitor various activities on behalf of administrator as assigned and ensure compliance with established guidelines and regulatory requirements; maintain confidentiality of privileged and sensitive information. Plan, coordinate and organize office and department activities, information, and flow of communications for the administrator; oversee assigned work activities, organize assignments and monitor progress; ensure activities are completed within established guidelines. Research, analyze, interpret and apply State and federal laws, District policies, programs, rules, requirements and procedures and ensure compliance with financial, legal and administrative requirements; serve as a liaison between various departments and offices and provide information and direction as required. Research and compile a variety of information; compute statistical information for various federal, State and local reports; process and evaluate a variety of forms and applications related to assigned functions; duplicate materials as necessary; process a variety of documents and materials related to assigned activities; process, prepare and organize Board agenda items as directed. Input a wide variety of data into an assigned computer system; maintain both manual and automated files and records; create queries and generate a variety of computerized lists and reports; ensure timely distribution and receipt of a variety of records and reports; ensure accuracy of input and output data. Compose correspondence independently on a variety of matters including those of a confidential nature; prepare materials and data and handle related correspondence and proposals regarding negotiations; compile and type various letters, forms, reports, contracts, packets, statistical data, memoranda, bulletins, newsletters, notices, vouchers, lists and other materials as directed; prepare, format, edit, proofread and revise written materials. Obtain and provide information, records and materials to personnel and the public where judgment, knowledge and interpretation of policies and regulations and organizational functions and programs are required; respond to a wide variety of inquiries from internal and external parties. Prepare and maintain a variety of complex lists and records related to student information, personnel, financial activity and assigned duties, including those of a confidential nature; manage and reconcile absences for assigned personnel as required; establish and maintain filing systems. Coordinate and schedule a variety of projects, appointments, functions and program components including meetings, in-service events, travel and accommodations and facility rentals for assigned personnel; coordinate and arrange special events and activities for the Assistant Superintendent. Monitor designated budgets and ensure assigned accounts are accurate and expenditures are within federal or State requirements; reconcile account balances for assigned budget categories and maintain accurate account balances as assigned; provide purchase recommendations as assigned. Attend and participate in a variety of meetings, trainings and workshops as assigned; prepare related notices, reports, presentations and agendas; record and transcribe minutes; prepare and distribute minutes, updated records, statements, documents and reports to appropriate personnel as appropriate; represent assigned supervisor in their absence in order to convey or gather information required for their functions. Operate and maintain a variety of office equipment including a calculator, copier, fax machine, computer and assigned software; arrange for equipment repairs as needed. Communicate with other departments, administrators, and outside agencies to coordinate activities, exchange information and resolve issues or concerns. Train and provide work direction and guidance to assigned personnel as directed. Other Duties Perform related duties as assigned. Knowledge of Functions and secretarial operations of an administrative office. Organizational operations, policies and objectives. Applicable laws, codes, regulations, policies and procedures. Modern office practices, procedures and equipment. Record-keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Budgeting practices regarding monitoring. Methods of collecting and organizing data and information. Business letter and report writing, editing and proofreading. Basic public relations techniques. Operation of a computer and assigned software. Ability to Perform highly responsible and confidential secretarial and administrative assistant duties to relieve the Deputy Superintendent of a variety of administrative details. Interpret, apply and explain laws, codes, rules, regulations, policies and procedures. Plan, coordinate and organize office activities and flow of communications and information for the assigned administrator. Organize complex material and summarize discussions and actions taken in report form. Compile and prepare comprehensive reports concerning a broad spectrum of subject matter. Compose effective correspondence independently. Maintain a variety of complex and confidential files and records. Ensure efficient and timely completion of office and program projects and activities. Understand and resolve issues, complaints or problems. Type and input data at an acceptable rate of speed. Operate a variety of office equipment including a computer and assigned software. Establish and maintain cooperative and effective working relationships with others. Analyze situations accurately and adopt an effective course of action. Plan and organize work. Meet schedules and timelines. Prioritize and schedule work. Work independently with little direction. Work confidentially with discretion. Communicate effectively both orally and in writing. NOTICE TO ALL APPLICANTS: All sections of the application must be completed. Incomplete applications will be screened out. The section titled “Your Record of Experience” must demonstrate the type and years of experience required for this position. A resume will NOT be accepted in lieu of a completed application. All correspondence will be done by email only. Please add Governmentjobs.com to your safe sender list, as some emails go to junk and/or spam folders. REQUIRED DOCUMENTS Letter of Introduction Resume Two (2) letters of Reference/Recommendation (must be current letters within the past 12‑month) Copies of Transcripts (Optional) #J-18808-Ljbffr