IP Legal Assistant

IP Legal Assistant

US-TX-Dallas

ID


2026-3532

Category


Administrative/Clerical

Type


Regular Full-Time

FLSA Status


Non-Exempt

Scheduled Hours


40

Workplace


Hybrid

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Foley & Lardner LLP's Dallas office is seeking an experienced Assistant to join our Intellectual Property (IP) law department. The right candidate will provide legal assistance to attorneys and clients in the daily operation of trademark and patent prosecution practice by providing quality work product for clients. The Assistant will perform advanced-level legal and administrative support duties requiring sound judgment, critical thinking, project management, and advanced organizational skills that entail a high level of detail. The Assistant will produce documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software.

Responsibilities

Manage electronic e-docket, maintain secondary docket
• Manage incoming and outgoing emails by acknowledging, distributing, and saving to electronic document repository
• Correspond with clients, attorneys and staff to ensure instructions are received and deadlines are met
• Submit conflicts check(s) and new client matter information through OPEN; prepare engagement letters and assist with client billing as required
• Anticipate attorney's needs and prepare necessary documents supporting patent prosecution by accurately and promptly completing appropriate forms, documentation and other administrative tasks in draft for attorney's review
• Provide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling and grammatical errors
• Ability to work in a team environment, interacting professionally and promptly with persons at all levels in the firm and with clients by reporting filing information and responding to questions appropriately
• Respond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questions
• Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and contacts
• Create, organize and maintain client files, using NetDocs, follow-up on pending matters
• Set up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests as necessary
• Prepare expense reimbursement requests
• Crosstrain to support Dallas office IP assistants and attorneys

Qualifications

• Minimum of three (3) years of legal assistant or legal support experience required
• Minimum of one (1) year supporting an Intellectual Property practice or attorneys required
• High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
• Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel #LI-Hybrid

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.
Dallas - $56,800 to $129,300

Foley & Lardner LLP is a top ranked law firm with offices throughout the United States and abroad. At Foley we strive to remain true to our core values- our clients, integrity, our people, citizenship, diversity, trust & respect, stewardship & accountability and professional satisfaction. As a result, we offer the highest quality legal counsel to our clients, as well as outstanding professional opportunities for our employees.


Foley employees enjoy a comfortable, yet professional work environment, exceptional benefit package, state-of-the-art technology, work/life balance, great working relationships and much more.


We invite you to consider a career with Foley.