Talent Acquisition Coordinator

Talent Acquisition Coordinator

Join a team where engineering excellence drives opportunity. At Affiliated Engineers, Inc. (AEI), we bring together expertise and innovation to solve the most complex challenges. Since 1978, we've supported mission-driven organizations in designing systems and environments that advance society and improve lives. Today, with more than 900 professionals across 22 offices, we help shape the future of healthcare, science and technology, energy, education, and other vital sectors.

From elevating patient care in Mayo Clinic's world-class hospitals to enabling discovery in high-containment laboratories for U.S. agencies and driving environmental progress with Microsoft's renowned Thermal Energy Center, our work enriches the human experience, safeguards the environment, and pushes the boundaries of possibility.

AEI consistently earns national recognition from leading industry publications, including Building Design+Construction, Engineering News-Record, and Consulting-Specifying Engineer, with distinctions such as being named the #1 Laboratory Engineering Firm in the nation and receiving multiple Best of the Best Project awards, underscoring the lasting legacy of our work.

At AEI, you'll join a collaborative community where your expertise fuels innovation, your ideas drive progress, and your work helps shape a brighter future.

As a Talent Acquisition Coordinator, you will help us empower our clients to achieve energy-efficient building solutions, save global environments, and create a better, greener future for all.

Why we need you:

In this role, you will partner with our team of experienced recruiters on the front lines on coordinating the flow of information between recruiters, candidates, and internal clients. You will be deeply involved in each stage of the hiring lifecycle supporting both experienced hire and early career recruiting initiatives while ensuring all parties are engaged throughout the process. You will help drive great hiring experiences by:

• Participating in internal client intake meetings and posting jobs to corporate and external sites.
• Identifying potential leads, prospects, and applicants to begin the recruitment process.
• Working within our ATS (ICIMS) and CRM to drive hiring workflow requirements to meet KPI's
• Collaborating with experienced recruiters on pipeline priorities and help adjust search efforts.
• Coordinating the pre-interview and post-interview meetings and providing materials for both.
• Identifying opportunities for improving candidate experience and scheduling efficiency.
• Assisting in the scheduling and/or coordination of hiring manager, team and candidate activities as needed.
• Collecting, initiating, and executing reference checks on candidates in the hiring workflow.
• Creating, managing, and sharing weekly reporting on active hiring workflows.
• Leading full-cycle campus recruiting efforts for internships, co-ops, and entry-level hiring across multiple offices and business units.
• Utilize applicant tracking systems and recruiting platforms to maintain accurate candidate records, reporting, communication, and compliance documentation.
• Successfully increase internship acceptance rates and improve candidate engagement through proactive relationship management and communication strategies.
• Serve as primary point of contact for students, interns, applicants, and hiring managers during the campus recruiting lifecycle.
• Collaborate with hiring managers and leadership teams to develop campus hiring strategies aligned with workforce planning goals.
• Manage high-volume candidate pipelines from initial outreach through offer acceptance while ensuring a positive candidate experience.
• Develop and implement engagement strategies to maintain communication with candidates between offer acceptance and start dates.

Expertise of our most successful Talent Acquisition Coordinator:

• This position requires experience supporting senior management in large, corporate environments or senior professionals in a professional services firm.
• PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
• 3+ years of recruiting coordinator, HR, or administrative experience.
• Full-cycle interview coordination.
• High-volume scheduling management.
• ATS and recruiting systems management.
• Early career talent engagement.
• Candidate pipeline development.
• Intern engagement programming.
• Student relationship management.
• Data accuracy and record management.

Effective skills to help you flourish:

• Possess the ability to multitask, prioritize and complete a high volume of tasks and projects with little to no guidance.
• Exceptional verbal and written communications skills and the ability to switch gears at a moment's notice.
• Demonstrate excellent judgment, discretion and sensitivity when dealing with high profile executives and confidential information.
• Maintain a high degree of professionalism in dealing with senior professionals inside and outside the company.
• Make smart and timely decisions; understand when to take ownership of a decision and when to involve other parties.
• React with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Think ahead and troubleshoot; remove obstacles before they become problems.
• Have impeccable attention to detail.

When you work here, you can expect:

• A flexible, collaborative environment where your well-being matters—because your best work happens when you're supported.
• Real opportunities to grow—through mentorship, professional development programs, and exposure to multiple departments and disciplines throughout the corporate system.
• To collaborate with inspiring teammates who challenge the status quo, foster innovation, and pave the way for future leaders.
• A benefits package that offers health, dental, vision, and retirement, a performance-based year-end bonus, and thoughtful perks tailored to your needs—whether that's a flexible work environment, wellness resources, or community-focused initiatives, we'll continue to invest in.

If this dynamic environment and the chance to contribute to transformative projects resonate with your ambitions, we would love to connect with you. Join us and make an impact!