ADMINISTRATIVE ASSISTANT, Capital Planning & Facilities Operations

$35k

Boston University

Boston, MA

ADMINISTRATIVE ASSISTANT, Capital Planning & Facilities Operations

Job Description

ADMINISTRATIVE ASSISTANT, Capital Planning & Facilities Operations

Category

Charles River Campus --> Administrative/Support/Clerical

Job Location

BOSTON, MA, United States

Tracking Code

26500123870609

Posted Date

6/9/2026

Expected Hiring Range Minimum

$35,000.00

Expected Hiring Range Maximum

$45,000.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Type

Full-Time/Regular

This position is responsible for coordinating and maintaining all schedules for Athletics, campus recreation, and rental use of Athletics facilities. Responsibilities include managing rental accounts, securing and tracking rental revenue, and providing administrative support for Athletics Facilities and Operations. The role also processes work orders and collaborates with departmental staff and campus colleagues to ensure efficient facility operations and event execution.

Required Skills

B.A./B.S. required and one to three years of experience.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

In accordance with the Local 2324 collective bargaining agreement, this job will be open to internal applicants only for the first week of posting. Current L2324 represented employees, click here ( for information on how to apply for this position.

Required Skills

Job Location: BOSTON, MA

Position Type: Full-Time/Regular

Salary Grade: $35,000.00-$45,000.00

To apply, visit (

Posted by the FREE value-added recruitment advertising agency (

jeid-13b63fd0845fdb439aae7832170597af

Apply

Vacancy posted 1 day ago

Similar jobs that could be interesting for youBased on the ADMINISTRATIVE ASSISTANT, Capital Planning & Facilities Operations in Boston, MA vacancy

Senior Administrative Assistant
$75k
...urban and infrastructure planning, architectural design review... ...and support port operations, stimulating economic development... ...Boston Harbor. As a Senior Administrative Assistant, you bring exceptional... ...Massachusetts region through our facilities provides many...
Operations
Facilities
Contract work
Work at office
Massachusetts Port Authority
East Boston, MA
1 day ago
Senior Administrative Assistant & Office Manager
$59k - $100k
...organized and proactive Senior Administrative Assistant & Office Manager to... ...important role in ensuring operational excellence, fostering a positive... ..., vendor relationships, facilities requests, office supplies,... ...the office. Assist with planning and coordinating team...
Operations
Facilities
Temporary work
Work at office
Home office
Flexible hours
Nasdaq
Boston, MA
2 days ago
Senior Scheduler
$145k - $165k
...owners, and subcontractors to plan project activities, identify... ...Phoenix Industrial, has been in operation since 1947. We serve a... ...and Construction) services and assist in project development. Our experience... ...for utility and industrial facilities, including simple and...
Operations
Facilities
Daily paid
Full time
Contract work
Temporary work
Work experience placement
For subcontractor
Work at office
Local area
Flexible hours
Shift work
MasTec Industrial
Boston, MA
4 days ago
Director, Client Development - Design‐Build - Capital Projects - CPG
...leadership with disciplined operational strategies and... ...execute large-scale capital programs ($100M+), with... ..., utilities, and facility modernization—including... ...hygienic zoning, adjacency planning, reliability... ...; Master of Business Administration (MBA) and/or Project...
Operations
Facilities
Flexible hours
Barry-Wehmiller Companies Inc.
Boston, MA
4 days ago
Maintenance Planner Scheduler
$30 - $40 per hour
...function for all maintenance activities planning and scheduling of work (facilities and equipment) on a daily, weekly,... ...annual basis to ensure seamless operations and resource allocation to... ...team members and reports on KPI’s. Assist in developing programs to implement...
Operations
Facilities
Hourly pay
Minimum wage
For contractors
Work at office
Local area
Kayem Foods
Chelsea, MA
8 hours ago
Senior Director, Facilities and Capital Planning
$114k - $150k
...level presence and leadership for 24/7 operations including occasional night and... ...Operations, the Senior Director of Facilities and Capital Planning provides leadership, direction and... ...shelters, congregate style housing sites, administrative offices and individual apartments...
Operations
Facilities
Casual work
Work at office
Remote work
Monday to Friday
Night shift
Pine Street Inn
Boston, MA
18 days ago
Facilities Operations Assistant Area Manager (Custodial)
Boston University is hiring an Assistant Area Manager for Facilities Management & Planning in Boston. The role involves ensuring the cleanliness and safety of the University’s buildings and grounds, supervising and training custodians, inspecting areas for compliance, and...
Operations
Facilities
Weekend work
Afternoon shift
Boston University
Boston, MA
4 days ago
Maintenance Planner and Scheduler
$40.8 - $48 per hour
...Planner Scheduler to lead the planning and coordination of... ...project activities across our operations. This role is essential in ensuring... .... Manage Work Order administration-related training records. Conduct... ...’s degree in engineering, Facility Management, or equivalent experience...
Operations
Facilities
Minimum wage
Work at office
Flexible hours
C&W Services
Boston, MA
1 day ago
Scheduler Capital Projects
...Scheduler to support capital project execution at... ...activities through to Operational Readiness. Review and... ...optimization. Facilitate planning and scheduling... ...wellbeing benefits, adoption assistance and tuition... ...Scheduling Faculty Services Administrator - Department of...
Operations
Full time
Part time
Work at office
Relocation
Arcadis
Norwood, MA
1 day ago
Administrative Assistant
...Administrative Assistant DHS- Federal Protective Services... ...administrative and operational support to senior leadership... ...with central Human Capital Office to effect... ...Liaises with the facility maintenance company... ...Ability to meet planned and unscheduled deadlines...
Operations
Facilities
Contract work
Temporary work
Casual work
Work at office
Remote work
EnProVera Corp
Boston, MA
3 days ago
Administrative Assistant
$21 per hour
...pm or 6am - 2:30pm The Administrative Assistant at the Walpole, MA, warehouse supports daily office operations by performing a variety of... ...Organization and correctional facilities in a professional manner.... ...enrolled in a TKC medical plan, to help offset your benefit...
Operations
Facilities
Full time
Temporary work
Work at office
Immediate start
Monday to Friday
Keefe Group
Walpole, MA
19 hours ago
Operations Partner & People Lead (Sr. Administrative Assistant & Team Manager)
$88.5k - $164.5k
...collaborative community that values operational excellence, innovation, and... ...Partner & People Lead (Sr. Administrative Business Partner & Team... ...coordination, travel planning, expense processing, and cross... ...Finance, Procurement, IT, Facilities, Legal/Compliance,...
Operations
Facilities
Work at office
Local area
Relocation package
F. Hoffmann-La Roche AG
Boston, MA
2 days ago
Capital Projects & Infrastructure Senior Consultant (Transportation)
$98k - $163k
Job Family: Capital Projects & Infrastructure... ...(rail, BRT/LRT, facilities/stations, guideway... ...project lifecycle from planning through maintenance and operations, and prove success... ...processes, administration, scope control. Produce... ...and adoption assistance. 401(k) retirement...
Operations
Facilities
Temporary work
Local area
Flexible hours
US101 Guidehouse Inc.
Boston, MA
4 days ago
Nursing Administration & Staffing Leader
$45.43 - $65.87 per hour
...looking for a Nursing Supervisor to oversee nursing administration and assess hospital operations. The role involves maintaining staffing levels and participating in strategic planning and performance improvement at the facility. Ideal candidates should hold a BSN with at...
Operations
Facilities
Hourly pay
Boston Medical Center
Boston, MA
1 day ago
Capital Projects & Infrastructure Senior Consultant (Transportation)
$98k - $163k
Job Family Capital Projects & Infrastructure... ...., rail, BRT/LRT, facilities/stations, guideway... ...project lifecycle (planning through maintenance and operations) and have a proven... ...processes, administration, scope control Performance... ...and Adoption Assistance 401(k) Retirement...
Operations
Facilities
Contract work
Temporary work
Local area
Flexible hours
Guidehouse
Boston, MA
1 day ago
Senior Administrative Assistant
$84k - $100k
...attractions. Mission Summary: Administrative Assistant to our Chief Strategy... ...ensure smooth running operations and will require back up... ...as events Assist with planning department and corporate events... ...) Partner with onsite facilities teams to ensure adequate...
Operations
Facilities
Work at office
Motional
Boston, MA
28 days ago
Head of Project Management
$80k - $100k
...About the Role As a Project Manager on the Facilities team, you are responsible for planning and delivering facility, infrastructure, and capital improvement projects across the Museum... ...including Facilities, Exhibits, IT, Operations, and external architects, engineers, contractors...
Operations
Facilities
For contractors
Local area
Museum-of-Scienc
Boston, MA
3 days ago
Administrative Coordinator
...necessary annual and capital funds for meeting... ...Oversees daily operations of department or... ...technology, facilities, procurement and... .... Coordinates plans and logistics for... ...prepares reports, assists with assigned projections... ...databases. Administrative Support:...
Operations
Facilities
Contract work
Temporary work
Work at office
Tufts University
Boston, MA
19 hours ago
Office Administrator
$38 - $45 per hour
Office Administrator Position Overview RA Capital Management is seeking a highly... ...ensuring the office operates seamlessly every day... ...office operations, facilities coordination,... ...throughout the day. Assist with hosting visiting... ...Support Assist with planning and execution of...
Operations
Facilities
Hourly pay
Work experience placement
Summer holiday
Work at office
Monday to Friday
Flexible hours
RA Capital Management, LLC
Boston, MA
19 hours ago
Admin - Assistant Principal (COA) (SY26-27)
Admin - Assistant Principal (COA) (SY26-27) Job Description... ...the instructional, operational, and cultural leader... ...evaluation of all administrators, educator teams, and... ...Systems & Strategic Planning Developing and monitoring... ...management, facilities, and community relations...
Operations
Facilities
Contract work
Local area
Work visa
Flexible hours
Young World Physical Education
Chelsea, MA
4 days ago
Office Manager & Executive Assistant
...health clubs, owning and operating 72 clubs across a... ...Manager & Executive Assistant to serve as the operational... ...Office Operations & Administration Manage operations for... ...employees, managing facilities, vendor relationships... ...data, and strategic plans with discretion....
Operations
Facilities
For contractors
Live out
Work at office
Worldwide
Easy Mile Fitness
Boston, MA
1 day ago
Administrative professional - education
...The Administrative Assistant is responsible for various administrative and clerical duties that support the day-to-day operation. UG2 is seeking a highly professional, enthusiastic, and detail... ...delivering the highest standard of facility services and solutions in the commercial...
Operations
Facilities
UG2
Boston, MA
4 days ago
Global Business Office Director - Aerospace & Defense
...functionally with Sales, Operations, Finance, Design, and... ...Strategic Account planning and managing... ...Makes final decisions on administrative & operational matters... ...Defense, Semiconductor Capital Equipment, and HealthTech... ...is a US ITAR facility and these positions will...
Operations
Facilities
Contract work
Work at office
Local area
Remote work
Worldwide
Shift work
Celestica
Boston, MA
4 days ago
Facilities Manager
...experienced, collaborative Facilities Manager to lead the... ..., safety, and operational excellence of the school... ...operation, and long‑term planning of the school’s... ...construction, renovation, and capital improvement projects,... ...law in the administration of its employment, education...
Operations
Facilities
Full time
For contractors
Work at office
Local area
Afternoon shift
National Association of Independent Schools
Cambridge, MA
2 days ago
Senior Director, 24/7 Facilities & Capital Strategy
Pine Street Inn Inc. is seeking a Senior Director of Facilities and Capital Planning in Boston to lead operational services. This role requires overseeing facilities management, capital projects, and providing strategic direction for a portfolio covering over 800,000 sq...
Facilities
Pine Street Inn Inc.
Boston, MA
1 day ago
Student Housing Operations Manager - Retention Bonus Potential
$10k
...responsibility of the Housing Operations Manager is the overall... ...policies; license plans development, implementation, and oversight; facility oversight; summer... ...Manage operating and capital budgets. Includes development... ...development and administrative operations including budgets...
Operations
Facilities
Full time
Contract work
Summer work
Work at office
Night shift
Weekend work
COCM
Boston, MA
19 hours ago
Head of Facilities (Full-Time)
...Director of Finance and Operations Hours: Full-time... ...experienced, hands‑on Facilities Manager to lead the safety... ..., and long‑term planning of our buildings and... ...construction, renovation, and capital improvement projects,... ...law in the administration of its employment, education...
Operations
Facilities
Full time
For contractors
Work at office
Local area
Afternoon shift
Fayerweather Street School
Cambridge, MA
4 days ago
Administrative Assistant - Diagnostic Medical Sonography
...Administrative Assistant Diagnostic Medical Sonography (DMS) Programs The School... ...managing day-to-day office operations, coordinating schedules,... ...-approved assessment plans; distribute surveys to employees... ...purchase orders. Coordinate facilities and Information Services...
Operations
Facilities
Part time
Interim role
Work at office
MCPHS University
Boston, MA
19 hours ago
Senior Manager, Office Space Planning & Construction
$122.6k
...Senior Manager, Office Space Planning & Construction leads the... ...portfolio optimization, and operational management of the firm’s office... ...planning, construction, and facilities operations. This role is... ...Forecasts, develops, and manages capital and operating budgets,...
Operations
Facilities
Contract work
For contractors
H1b
Work at office
CDM Smith
Boston, MA
19 hours ago
Academy Administrative Professional
$23.37 - $32.14 per hour
...Opportunity Job Summary: The Administrative Assistant in the College of Engineering... ...Academic Advising Office will provide operational support to the Undergraduate Academic... ...front office coverage, and maintaining facility work orders Coordinate staff morale...
Operations
Facilities
Work experience placement
Work at office
Northeastern University
Boston, MA
3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to ADMINISTRATIVE ASSISTANT, Capital Planning & Facilities Operations. Be the first to apply!