Admin Assistant

Job Description

Job Description

We are looking for a responsible, dependable, and organized Administrative Assistant to join our growing janitorial company. This is a fast-paced position that requires someone who can multitask, communicate professionally, stay organized, and handle changing priorities throughout the day.

The ideal candidate is someone who takes pride in their work, is loyal and trustworthy , has excellent follow-through, and can work independently while supporting the daily operations of the company.

Key Responsibilities

• Answer and manage incoming phone calls in a professional and friendly manner
• Communicate with clients, employees, and supervisors regarding schedules and service needs
• Schedule and dispatch cleaning crews efficiently
• Coordinate daily routes, assignments, and schedule changes
• Follow up with employees and clients to ensure services are completed properly
• Maintain accurate employee and client records
• Monitor inventory of cleaning products, equipment, and office supplies
• Place orders for janitorial and operational supplies as needed
• Track supply usage and help maintain appropriate inventory levels
• Assist with general office administration and data entry
• Handle multiple tasks and changing priorities in a fast-paced environment
• Help resolve scheduling and operational issues quickly and professionally
• Maintain confidentiality and demonstrate good judgment
• Support management with other administrative and operational duties as needed

Qualifications & Skills

• Previous administrative, office, scheduling, dispatching, or customer service experience preferred
• Excellent communication and organizational skills
• Strong attention to detail
• Ability to multitask and prioritize in a high-pressure, fast-paced environment
• Comfortable answering phones and communicating with customers and employees
• Reliable, punctual, and dependable
• Strong computer and basic office skills
• Able to learn new software and scheduling systems
• Must be proactive and able to work with minimal supervision
• Strong problem-solving skills
• Must demonstrate honesty, loyalty, responsibility, and a strong work ethic
• Experience in the janitorial, cleaning, property management, or service industry is a plus

What We Are Looking For

We are looking for someone who wants to be a long-term, dependable member of our team . The right person will take ownership of their responsibilities, communicate effectively, follow through on tasks, and understand that reliability and loyalty are essential to our company and our clients.

If you are organized, responsible, hardworking, and enjoy working in a fast-paced environment, we would love to hear from you!