Chief Deputy Clerk (Type II)

Chief Deputy Clerk Of Court

Reporting directly to the Clerk of Court, the Chief Deputy provides leadership, direction, and oversight for the day-to-day operations of the Clerk's Office. In this role, the Chief Deputy assists the Clerk with strategic planning, develops and implements organizational procedures, and manages daily operations including case management, courtroom services, statistical reporting, information technology, and human resources, as well as finance, budget, procurement, and space and facilities. Duties include, but are not limited to, the following:

• Operational Oversight: Managing the day-to-day operations and functions of the Clerk's Office to ensure efficiency, accuracy, and compliance.
• Workforce Leadership: Leading, coaching, and mentoring staff while fostering a collaborative team environment, promoting open communication, and providing necessary resources.
• Policy & Regulatory Compliance: Interpreting, applying, and ensuring strict compliance with applicable statutes, local rules, and the Guide to Judiciary Policy, while analyzing their impact on court operations and making proactive recommendations to the Clerk.
• Process Optimization: Proposing, developing, communicating, and evaluating operational policies, procedures, and Court plans to enhance productivity and organizational effectiveness.
• Information & Records Management: Overseeing the receipt, preparation, maintenance, retention, and control of all official court records and materials.
• Judicial & Executive Consultation: Consulting with judges, the Clerk of Court, and management staff to identify institutional challenges, analyze operational issues, and recommend solutions.
• Financial Stewardship: Managing the Court's financial functions, including assisting with budget planning, executing spending plans, approving procurement requests, reconciling financial reports, and serving as the alternate Certifying Officer.
• Internal Controls: Overseeing internal controls, maintaining proper separation of duties, and implementing corrective actions to remedy any deficiencies or violations.
• Data & Compliance: Directing and supervising accurate preparation, analysis, and submission of statistical reports and official audits.
• Organizational Design: Continuously reviewing and analyzing organizational structures, reporting relationships, and functional assignments to effectively meet current and future operational needs.
• Human Resources Management: Participating in the recruitment, selection, training, and promotion of staff, while driving accountability and managing performance standards for Clerk's Office personnel.
• Executive Support: Executing special projects and performing other leadership duties as assigned by the Clerk of Court.